Multiple Deposits on an Invoice and Bank Deposits

Hello, ohgreatone.

I'll share insights about the following error and help you fix it.

The error message indicates that you are attempting to adjust the total of a payment already on deposit. 

You can fix this error, by receiving payment once more and then making another bank deposit. For further details about deposits, check this article: Record and make Bank Deposits in QuickBooks Online.

You can also browse this article to guide you on how to put payments into the Undeposited Funds account before combining them into one deposit: Deposit payments into the Undeposited Funds account in QuickBooks Online.

Please let me know in the comment section if you need more help managing your deposit or anything else related to QuickBooks. Take care!

So, I guess where I am confused is why is there even a Deposit field on the Invoice? Is this more like a deprecated feature meant to be replaced by Receiving Payments? It makes more sense to Receive a Payment to an Invoice for each Deposit that occurs for a single Invoice.

Hello there, ohgreatone. Let me provide more details about the Deposit field within the invoice in QuickBooks Online.

You have the option to use either the Receive payment or Deposit field on the invoice. Both of these features enable you to make payments for your invoice as needed.

The Deposit feature on the invoice is particularly useful for automatic payments or if the customer has made an advance payment that can be applied to the invoice at any time.

Alternatively, you can utilize the Receive Payment feature if you want to keep track of the specific payment date and amount. This method provides a standard way to record your customer's invoice payments.

Additionally, if you want to track your invoice and payments you can generate a report for them. Simply choose the Invoice and Receive Payments report to review your sales transactions: Run reports in QuickBooks Online.

Let me know if you have other QuickBooks Online-related concerns. I'm still here to assist you more. Please notify us by replying to this thread. Have a nice day.