Quickbooks desktop - match Bill Payment to General Journal

You can match your bill payment to the general journal in QuickBooks Desktop (QBDT), @alf2023. I'm here to guide you through the process.

To correctly match a bill payment with a general journal entry in QuickBooks Desktop, ensure that both transactions are recorded with the same account and amount. This helps to reduce the chances of error and ensures that your books are accurate.

1. Go to the Banking menu and select Make Deposits.
2. Choose the vendor who sent the refund in the Received from drop-down.
3. Select the appropriate Accounts Payable account in the From Account drop-down.
4. Enter the actual amount of the vendor check in the Amount column.
5. Save & Close the deposit.
6. Record a Bill Credit for the refunded amount under the Vendors menu.
7. Link the deposit to the Bill Credit by selecting Set Credits in the Pay Bills section.

For additional information on running and modifying reports to view specific data about your company, please refer to this article: Customize reports in QuickBooks Desktop.

You might also want to export reports from QuickBooks Desktop. Here's a helpful guide to walk you through the process: Export reports as Excel workbooks in QuickBooks Desktop.

The Community is always available if you have questions about matching your transaction or other bookkeeping tasks in QuickBooks Desktop. Your success with QBDT is important to us, and we're committed to providing the help you need to navigate the platform efficiently.