Recurring bank transfer to QuickBooks account without using autopay

Hi there, JDanielSmith.

Welcome to the QuickBooks Community. I'll share information on how vendor's payment in QuickBooks Online works.

Currently, there's no option to use recurring bank transfer using a vendor's account. Meanwhile, you can set up a recurring bill so you can pay your vendors. Also, you might enter a check and manually create a payment.

Here's how to set up a recurring bill:

1. Create a new bill or open an existing one.
2. Fill in the data that you want to include on a recurring basis such as vendor, account or item details, description, amount, etc.
3. At the bottom of the bill, choose Make recurring. QuickBooks Online creates a copy of the bill and adds a "Recurring Bill" section so you can set the recurring bill's preferences.
4. Enter a template name.

To see additional steps on how to finish the process, you can click this article: How to set up a recurring bill.

Please follow the steps below on how you can record a check in QuickBooks Online.

1. Click the + New button.
2. Choose Check.
3. Choose the Payee from the drop-down. Then, select the account the check withdraws money from in the Bank account drop-down.
4. Complete the check fields you need.
5. Select the Print check option if you want to open the check queue to print now. Or select the Print later checkbox if you want to print the check later.

You can open this article to view further details: Create and record checks in QuickBooks Online.

Once done, you can now manually record the payment. To do this, you'll have to open the bill in the Expenses section and click the Mark as paid button. Then, put a note in the Memo field that this entry was a bank transfer.

Please refer to this article to view steps on how you can run a report that will reflect all payments made to the vendor: Run a report with vendor totals.

Let me know if there's anything else you need help with vendor entries. Know that I'm always here to help you anytime. Take care and keep safe!

1. This is paying a quickbooks vendor, I'm not a quickbooks customer.
2. The whole point of the question is to avoid authorizing a third party (Intuit) to access my bank accounts.  Having another website/login/etc. to manage is a hassle, error-prone (another set of login credentials to manage) and potential security vulnerability.

Thanks for clarifying your issue, JDanielSmith. It helped me understand your concern more. 

To accomplish what you need, you have an option to pay your employer either bank transfer ACH or cash. 

You can process a bank transfer payment now for an invoice or sales receipt. Or add your customer's bank info to a recurring sales receipt. 

Sales receipt or invoice 

1. Click the + New.
2. Select Receive Payment or Sales Receipt.
3. From the Payment method drop-down, select Check or QuickBooks Payment - Bank.

Recurring sales receipt 

The sales receipt will process the ACH payment on its next scheduled charge date.

1. Select the Gear icon.
2. Under Lists, select Recurring Transactions.
3. Find your customer’s recurring sales receipt from the list, then select Edit.
4. From the Payment method drop-down, select Check or QuickBooks Payment - Bank. 

You can also check this article for more information about process ACH bank transfers right in QuickBooks.  

Then, let the QuickBooks user record it as a bank deposit. Please refer to this article with the detailed process on recording bank deposits in QuickBooks: How to Record Bank Deposits in QuickBooks Online. 

That's it! If you have more questions, you can tag me. I'll respond to you as soon as I can. Stay safe!

None of these options are available, and even if they were, I do not want to provide any information to Intuit or its affiliates.  Rather, I want to "push" a payment to this vendor (a Quickbooks users) from my bank's bill-pay system.

Hello, Daniel. 

I would also like to avoid using another set of credentials when managing payments. I do have an option for you to push your vendor payment without using a third-party service. 

Since you don't want to go through our payment system, you'll want to contact your vendor. You can ask them if it's possible to process your payments directly to their bank accounts. Get their bank account information, and add it to your bank's payment system. 

That way, you don't have to manage another set of login credentials or using any third-party payment system. 

If you plan to use QuickBooks Online in the future or if you want to familiarize yourself with the program, you can check our tutorials here: Video tutorials for QuickBooks Online.

If you have any other questions about managing your payments or about QuickBooks, please let me know. I'm always here to help.