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Our new accountant is asking us for our company bank login credentials.
(We already connected Quickbooks Online and the company bank together for reconciliation. All the transactions are available within Quickbooks. The accountant has free access to our Quickbooks).
Here is the accountant reason to request our company bank credentials:
"there are about 100 checks that I need to know who they are written to so I can categorize them."
Is it normal for an accountant to request direct access to the bank? Can this be done solely within Quickbooks instead? Please, advice.
Solved! Go to Solution.
Hello DesktopPayroll2021!
I understand that you are concerned with your banking details and want to know if you need to provide your bank login credentials to your accountant. Allow me to share some details about accountant access.
Accountants don't need to know your banking login credentials. This is because they have access to almost all areas of QuickBooks Online. This means they can also see the downloaded transactions and they can categorize them.
What I can suggest is to provide them with a copy of your bank statement instead. That way, they have a reference for your transactions so they can accurately categorize them.
I added this link if you need detailed steps on how to reconcile your accounts: Reconcile an account in QuickBooks Online.
You're more than welcome to ask any questions here again. If you have concerns regarding your invoices or other entries, let me know and I'll gladly help you out again. I'll see you again soon.
Hello DesktopPayroll2021!
I understand that you are concerned with your banking details and want to know if you need to provide your bank login credentials to your accountant. Allow me to share some details about accountant access.
Accountants don't need to know your banking login credentials. This is because they have access to almost all areas of QuickBooks Online. This means they can also see the downloaded transactions and they can categorize them.
What I can suggest is to provide them with a copy of your bank statement instead. That way, they have a reference for your transactions so they can accurately categorize them.
I added this link if you need detailed steps on how to reconcile your accounts: Reconcile an account in QuickBooks Online.
You're more than welcome to ask any questions here again. If you have concerns regarding your invoices or other entries, let me know and I'll gladly help you out again. I'll see you again soon.
The accountant needs access to your bank account to categorize checks only if you do not record them in QB when the check is written. That's a bad habit to be in IMO. You should record the payee and the proper general ledger account when you write the check. Then, all an accountant needs is your bank statement and access to your QB file.
Thanks for the reply. Yes, every transaction is in Quickbooks, which is also linked to the bank as well.
Thank you, your reply is exactly what we needed to know.
I don't think the other answers have been very helpful. The accountant says that they need to know who the checks were written to. If your Quickbooks already has the name of *every* person/company who ever got a check from you (and of every deposit you have ever received), then it sounds like they are being sloppy or, maybe, dishonest. But the most likely explanation is that you recorded an amount and and maybe even a purpose, but the names are missing from some of your payees. If that is the case, find out whether your bank has the ability to give "view only" access to your accountant. That way they can go into your account and "view" the check images to get the names.
This is only helpful if QBO is importing the transactions, which they sometimes do not, as is the case for me at this very moment. The downloads the client downloaded (.QBO format) are not being read by QBO. I realize business owners want to guard their banking info but most banks now have different levels of authority when creating a user. It will allow the accountant/bookkeeper to do their job and not have delays in closing the books.
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