Transferring funds from one account to another and writing/printing check

Hello there, @Nichole Janny.

Currently, the option to print a transfer transaction is unavailable since this feature only allows you to move money from one bank account to another in QuickBooks. In the meantime, you can perform a print screen or use a snipping tool as an alternative.

I'm adding here a link that contains complete details on how Banking works and some helpful articles about managing manual transactions in QuickBooks Desktop:

• Get started with Bank Feeds for QuickBooks Desktop
• Help articles for QuickBooks Desktop.

You can always click the Reply button and leave a comment down below if you have any other concerns. I'll always be around ready to help.

Thanks Joesem,

I don't need to print a copy of the transfer. I need to write/print a check to take to the bank and deposit the funds. I physically need to move funds (by writing a check)in  addition to the transfer that was already completed in QuickBooks. 

If you are in need of a physical check to move the money (say from PNC to BOA, not between accounts at same bank) then write the check, take it to the bank, record the deposit. The transfer is unnecessary and superfluous. Delete it. 

To delete a Transfer you must view one of your involved bank accounts in register view and selecting the transfer, right click and choose Delete Transfer.  This is the only place in Desktop that you can delete a transfer.

I had been doing it that way, but I  my reconciliation would be off at the end of the month. Using your example I would complete the following steps.  I go to the write check feature, enter the bank account at PNC, make it payable to cash or our organization, then deposit the funds to BOA. But before I can print the check I get confused. I have to enter a GL code to charge the fund to. Do I charge it to BOA? That is why I had started to use the transfer feature.  

Thanks for adding more information about your concern, HAWS.

Based on the details provided, we’ll have to create a clearing account. This way, you can easily put the funds from PNC to BOA. This allows you to transfer the money if you’re unable to directly move it.

To add the clearing account:

1. Go to the Lists menu at the top to select Chart of Accounts.
2. Click the Account drop-down located at the bottom of the page and choose New.
3. In the Add New Account window, tick the radio-button for Bank and hit Continue.
4. Type enter Clearing Account, Barter Account, or Wash Account in the Account Name field
5. Make sure not to enter an opening balance.
6. Press Save & Close.

The following information provides an overview of why we'll have to create a bank account.

• You can pay into a bank account via Receive Payments or Make Deposits.
• You can payout of a bank account via Write Checks or Pay Bills.
• A bank account appears on the balance sheet and on the statement of cash flows to balances and changes in balances.
• To allocate expenses to overhead or class using a zero check, you must use a bank account as your Clearing account.

Next, you can start using the newly created account. Follow the recommended steps in this article and go directly to the To use a clearing account section: Set up a clearing account.

I’m also adding a guide to help accomplish your future tasks in QuickBooks. It also includes resources on how to handle banking processes: Self-help articles.

Keep in touch if you have any other concerns or questions. I’ll jump right back in to help and make sure you’re taken care of. Have a good one.