unpay a bill

Let's make sure to remove old bills so it's not messing your account, @firechaser. 

You can record a journal entry to adjust the accounts payable balance on the current year. Then, if you have existing vendor credits, you can apply the existing vendor credit to your bills. Upon sharing this solution, I suggest consulting with your accountant. This is to ensure your books have accurate records in QuickBooks. 

If you delete the unwanted bill payment checks, then the bills will become unpaid. You can delete or void a single bill as needed: 

How to void a bill/bill payment check

1. Open the transaction.
2. Select the Edit menu, then Void Bill/Void Bill Pmt-Check.

How to delete a bill/bill payment check

1. Open the transaction.
2. Select the Edit menu, then Delete Bill/Bill Pmt-Check.

How to void or delete multiple bills/bill payment checks

1. Select the Lists menu, then Chart of Accounts.
2. Double click the appropriate Accounts Payable account to open its register.
3. In the Accounts Payable register, select the specific bill or bill payment check.
4. Select the Edit menu, then Void/Delete Bill/Bill Pmt-Check.
5. Select Record, then Yes to save the changes. 

QuickBooks Desktop also offers a variety of reports. You can also check out this table to understand reports.

Stay in touch if you need more information about removing old unpaid bills. Remember, we're always here ready to help you.

Thank you, I appreciate your help with this.

I don't want to delete/void the original check because the account has already been reconciled. The check legitimately left our account, the money was gone, and the account is reconciled. Deleting the check wouldn't reflect the reality of what occurred, and would cause the reconciliation to be off.

I don't want to delete the original bill, because the obligation still exists. I still have to pay this bill.

The first step is to record the deposit. I want to do that in a way that cancels out the original check, and makes the original bill payable again.

Once that is done, the next step will be to pay the bill again. I know how to do that. It's just the first step I need help with.

I appreciate your help.

Thanks for getting back to us and for sharing additional details of your concern, @firechaser.

I can guide you through the steps on how to record a deposit in your QuickBooks Desktop (QBDT) software. Here’s how.

1. Go to the  Banking menu.
2. Select  Make  Deposits.
3. In the Payments to Deposit window, select the payments you want to combine. Then select OK.
4. From the Make Deposits window, select the account you want to put the deposit into from the Deposit to drop-down.
5. Check the deposit total. Make sure the account and selected payments match the deposit slip from your bank. Use your deposit slip as a reference.
6. Enter the date you made the deposit at your bank and add a memo as needed.
7. Click Save & Close once done.

You can also utilize this link for more details in entering a deposit: Record and make bank deposits in QuickBooks Desktop.

If you’re not sure which account to use to deposit the funds, I recommend working with your accountant for additional guidance. This way, we can ensure your accounts are recorded properly. If you’re not affiliated with one, you can visit our ProAdvisor page and we’ll help you find one from there.

Once you’re all set, you can now pay your bills seamlessly.

You can always get back to me if you other concerns about making deposit and paying your bills. I’ll be around ready to help. Have a great weekend ahead!