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KathleenW8
Level 1

When cash sales receipts are more than cash deposited, does cash back go into undeposited funds?

I run a small non-profit that sells some items.  Payment is both checks and cash.  I record both as sales receipts.  Those are now in undeposited funds. When I go to the bank, I usually take all the cash on hand except about $100 and deposit it into the bank.  But the deposit doesn't exactly match the sales receipts in undeposited funds because some cash stays in the cash box.  Can I match categorized sales receipts for more than the amount deposited and then take "cash back" into undeposited funds?

1 Comment 1
MaryAnn_E
QuickBooks Team

When cash sales receipts are more than cash deposited, does cash back go into undeposited funds?

Hello there, @KathleenW8.

 

In QuickBooks, you can match using the amount and transaction dates when looking for a match. It's considered a Match if they have the same amount and the transaction date is within 90 days.

 

You'll see multiple possible matches if there are several transactions with the same amounts that are within 90 days. To give you more details on how QuickBooks handles banking transactions, please see this article: Add And Match Downloaded Banking Transactions.

 

Let me know if you have other questions. 

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