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Void a Direct Deposit Vendor Check

Overview

This article provides information on voiding Direct Deposit for Vendors for QuickBooks Desktop Payroll services.

Assumptions

You have created a vendor check for direct deposit in QuickBooks Desktop that is incorrect.

Details

Note: You do not need to void direct deposits to correct an error in the beginning or ending dates for the payments. These dates are only used as a reference or memo to indicate the date range the contractor is being paid for.

If you need to make changes to a Direct Deposit after it has been sent, you must first void the payment you already sent and then create and send a new payment. Don't edit a payment that was already sent; doing so will prevent the void from being successful.

IMPORTANT!

  • The direct deposit is scheduled to offload 5 PM Pacific Time 2 days before the check date. This means that if you voided the check after the offload schedule, there’s no way to stop the direct deposit from being posted to the contractors bank account.
  • Make sure to back up your company file before voiding the checks.

To begin:

Step 1: Void the Direct Deposit check.

  1. In the QuickBooks Desktop menu, select Vendor > Vendor Center.
  2. In the Vendor Center, under the Vendors tab, select the the vendor in question.
  3. To the right, under Transactions tab, double click the check you want to void.
  4. Right click the check image and select Void. After your void the paycheck, a notation is included in the Memo field, and the net amount of the check is 0.00.

Step 2: Send the voided check.

  1. Choose Employees > Send Payroll Data.
  2. Click Send All.
  3. Enter your PIN. Click OK.

Step 3: Recover the funds.How you will be able to recover the funds depends on whether or not you're able to send the voided check before the scheduled offload date which is 5:00 PM Pacific Time 2 banking days before the check date.

  1. If you're able to submit the voided check before 5:00 PM Pacific Time 2 banking days prior to the check date:
    • The funds will not be offloaded or withdrawn from your bank account and the direct deposit will not post on the contractors bank account.
  2. If you submitted the voided check after 5:00 PM Pacific Time 2 banking days prior to the check date, the funds till be deposited to the contractors bank account and there's no way to stop it. There are 2 methods you can consider when recovering the funds:
    • Internal agreement - propose to the contractor to have the funds returned to you directly. Your contractor may return it in a form of a check. This is the fastest way to recover the funds but if this is not an option, you may try the method below.
    • Request a direct deposit reversal - A reversal is an attempt to recover funds from an employee/contractors bank account by debiting the direct deposited funds from their account. Look in to the article Reverse a Direct Deposit to know the qualifications and steps in requesting a reversal.

Related Articles

Void a paycheckVoid, cancel, or recall an Assisted payroll checkHow to cancel or stop a Direct Deposit paycheck

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