Fund Accounding

What kind of setup do you need? Do you need to convert data from another accounting program or else?

I'm glad you're considering purchasing our QuickBooks Enterprise plan, Thassell. I'll provide an overview of its features and how the software can help you with your fund accounting needs.

For small cities/municipalities, QuickBooks Desktop (QBDT) Enterprise can be a cost-effective alternative to larger, more expensive fund accounting systems. Please know that QBDT Enterprise is not specifically designed for government fund accounting. However, the software has features that will be useful for simplified municipal/city fund management.

That said, you can utilize the class tracking and custom field features to separate your transactions from different locations or purposes across the municipality. It can also give you flexibility in your budget management, such as transaction categorization, project costing, and reviewing data under specific classes or custom fields through reports.

For complete reference about the class tracking and custom field functions and uses, check out these links:

• Set up and use class tracking in QuickBooks Desktop
• Create and use custom fields in QuickBooks Desktop

Moreover, when setting up QBDT for these purposes, you must set up your Chart of accounts accordingly. In this case, I recommend seeking assistance from an accounting professional to help you create the necessary accounts for your fund management supervision. They can also guide you in what methods you'll need to consider when using the software for your municipal/city fund operations.

In addition, QBDT Enterprise also has these core specifications that could also be beneficial for you:

• Advanced inventory management
• Customized job and project costing
• More user licenses with custom permissions
• Additional reporting options
• Project tracking
• Sales management
• Advanced customization
• Enhanced payroll
• Time tracking
• Financial performance reports
• Equipment tracking
• New product registration

I've also included these resources that can guide you once you embark on your QBDT Enterprise journey:

• Installation & Setup - QuickBooks Enterprise
• Get started with QuickBooks Desktop

If you have more questions about how you can manage your fund accounting operations in QuickBooks, click the Reply button. The Community team is always here to assist.

@Thassell1963 

QB Enterprise is not really set up for fund accounting, and the fact that they try to sell it as such is misleading, IMO. Look at Aplos. It's less expensive than QB Enterprise and set up for fund accounting. You can try a demo and see what you think. I have no affiliation with Aplos.  Here is a link to a short discussion regarding Aplos vs. QB Desktop/Enterprise.