How can I print all the my customer invoices at the same time in Quickbooks desktop?

Hi there, @KnKbutterfly. I'm here to help.

I can suggest a way to print multiple open invoices at the same time in QuickBooks Desktop (QBDT) to show your several customers what their current balance is. For this, you can consider using the Print Forms option. Here's how:

1. Find and select the invoices you want to print. To help you find the open invoice transactions, I suggest running the Transaction List by Customer report. Then, filter to Accounts Receivable.
2. Click on the individual invoice on the report and put a checkmark on the Print Later option.
3. Select Save & Close.
4. Repeat for the open invoices you need to print.
5. Go to the File menu, then select Print Forms.
6. Choose Invoices.
7. Select OK.
8. Set your print settings, then select Print.

Since you send monthly invoices to several customers, let me add this guide if you need to create recurring transactions in QBDT: Create, edit, or delete memorized transactions.

We'll be here if you have further questions about printing multiple invoices in QBDT. We're committed to offering ongoing support. Take care.

The problem with this is that it is time consuming with 185 invoices each month.   

With Income tracker you can print all "open" invoice but will not invoice that have been paid in that month.  Is there some way of printing all invoices created in a month no matter what their ending balance is

Hi KnKbutterfly,

I can see the convenience of printing invoices created in a month regardless of their ending balance. 

While this option is unavailable, I suggest sharing a feature suggestion with our developers. Here's how:

1. From the Help menu, hover to Send Feedback Online.
2. Select Product Suggestion.
3. Enter a few words to describe your proposal.
4. Click Send Feedback.

Moreover, you can check this article on how you can record customer payments: Automatically record QuickBooks Payments bank deposits in QuickBooks Desktop.

You can always post in the forum whenever you have concerns about recording customer transactions.

Found this on reddit and worked for me

"

On the icon bar, hit Customer and select Income Tracker. You'll see colored boxes at the top. Red reflects overdue invoices so click into that one.

All overdue invoices are then displayed - filters available if needed.

Click off all you want to print. Then, down at bottom right hit the dropdown next to Batch Actions and select Invoices.

"

After I selected invoices I had the option to print, I chose print to PDF for my records, but you could print to wherever you want!

I figured it out!

(I have QuickBooks Mac Desktop 2024 version if that helps)

I can print (and save via pdf) previous invoices en mass from QuickBooks.

Steps:

1) Go to QuickBooks "Company Homepage"

2) On the upper right of 'Homepage' click "Transaction Center"

3) Left-side column lists many options to choose from - click "Invoices"

4) You can then 'filter' by "Show All" or "Open" or "Overdue" - then filter by "Date" if you want.

[I chose "Show All" and "Last Fiscal Year"]

5) At the top bar, 'right-click' the columns if you want to 'de-select' or 'select' criteria to show.

[I chose these to show: "Name, (Invoice) Number, Date, Amount"]

6) Click "Name" to sort all invoices by customer name alphabetically.

Or choose "date" "amount" etc.

7) Select the first row of customer's name, then hit "Command+A" to "Select All" 

[It might be "Control+A" on a Windows keyboard to use the "Select All" - it's been a while since I've used a non-Mac]

At the bottom of the "Transaction Center" window, there is an icon to "Print Selected Transactions"

Click the icon 

9) This will open a window "Print Forms" - click "Print"

10) This should open the "Printer" settings where you can choose which printer to use, how many copies, print in black & white, etc.

11) On that "print" window, I clicked "Saved as PDF" rather than actually printing the documents - since I am not needing physical copies but want to reference the invoices at a later date.

Hope this helps!

Hello there.

We appreciate you sharing the process for printing all customer invoices at once in QuickBooks Desktop for Mac 2024. Your precise and thorough instructions are incredibly beneficial and will undoubtedly assist others attempting the same process. It's great to see you making the most out of QuickBooks features, particularly in saving invoices as PDFs for later access.

Should you come across any helpful tips or queries about QuickBooks Desktop, we encourage you to post them here. Your contributions are invaluable, as they help us improve our services and assist other users.

The Income Tracker option for printing all open invoices for a customer would be great, but the only option I'm getting is to email them. I need to "print" them to my pdf generator, but that is grayed out and not an option. How can I print them / get that grayed out print option to work?

You're in the right track, Snow. Please note that the Print Selected serves as the title column. All we need to do is to click on the Invoices button. 

Then, follow the on screen steps.

Additionally,  you can utilize the Profit & Loss Detail report to review your earnings and get an overview of your business performance based on your data in QuickBooks.

I can also assist you in case you'd like to personalize sales form template in QuickBooks desktop (QBDT). Simply, click the Reply button and we'll respond to you as soon as possible.

Since they have updated quickbooks AGAIN all of this information is useless! Click on something that has been either removed or moved into another menu or guessing, guessing is the only choice until I find an alternate