3rd party payroll journal entry

Let me share some details about how the payroll journal entries work in QuickBooks Online (QBO), Carolynrees.

Since you've signed up for QuickBooks Live Bookkeeping before and they made some payroll journal entries, I'd recommend contacting our Live Experts Support Team to trace the journal entries. From there, they'll provide you with details about the journal entries and why they add up to your payroll company journals. Here's how to reach them:

1. Click Live Experts. 
2. In Live Experts, choose Send a message.
3. You’ll be connected to a product expert who can answer your questions about QuickBooks or help you get a message to your bookkeeper.

To learn more about contacting your QuickBooks Live bookkeeper, you can check out this article: Options for contacting your bookkeeper and scheduling meetings. 

Just in case you need to create journal entries for paychecks you create outside of QuickBooks, just follow the steps and details in this article: Manually enter payroll paychecks in QuickBooks Online. Once done, we can run the Transaction Detail by Account report and customize it to show your payroll transactions. Here's how:

1. Go to the Reports page, then enter Transaction Detail by Account report in the Search field.
2. Click Customize., then select the date you want to view in the Report period drop-down menu.
3. Select the Filter option.
4. Put a checkmark in the Employee option.
5. Click Run report.

You can now see your payroll transactions. You might want to save this report for your future reference. Simply click the Save customization, then look for this report in the Custom Reports tab when needed.

Please fill me in if there's anything else I can do to help you manage your payroll journal entries or any Payroll-related concerns. You can click the reply button below to add your response. Keep safe always.

@carolynrees 

Those are some large adjustments for one month unless your payroll expenses are significant (over $60K+/month).  When you run a payroll summary report, does it look correct after the journal entry you posted?  Forgive me if you know this already but the journal entry you posted shows:

An increase in *Payroll Expenses:*Salary Expense of $7,242.82

A decrease in  *Payroll Expenses:*ER Payroll Taxes of $4,574.28 (company portion of SS & Medicare)

A decrease in *Payroll Expenses:*401K Contribution Expense of $2,733.54

An increase in *Payroll Expenses: Employee Benefits of $65.00

The decrease in payroll taxes makes me wonder how it was overstated that much that it required a reduction of over $4,500.  

I am still struggling with trying to figure this out. Here are the payroll journals that she used to create the (1) journal entry that I attached to the original post above. Maybe you can make some sense of it. Thank you so much!

@carolynrees 

I see where the numbers came from but the journal entry doesn't make any sense to me.  Do the payroll expenses on your January P&L match the payroll journal totals for January?  Can you post a screenshot/snip of just your January payroll expenses as shown on your P&L?  That will tell us if the journal entry accurately adjusted payroll expenses.  

here is January P&L

@carolynrees 

Your P&L matches the total of the payroll journals so everything is accurate and, assuming the other months are the same, you should be able to go back to your way mid-year as was your original question.  The journal entry adjusted payroll expenses accurately so the original entries for both January pay dates must have been unconventional.  At January month-end, all is well.  I'm not sure if that answers your question or not.   

Thank you so much. I am open to other ways to do it but that confused me.

I would like to know the process she used....maybe I should continue with that way.... rather than bimonthly makeing 1 JE ?

I havent done it for a 1 1/2 years so I now have to relearn. Can you advise?

Again thank you so much