I did all this, now due to this and after the checks have been replaced through a different account my access to view transaction has been taken away by the CFO. So, from my understanding after working in book keeping for many years is ethical to leave a trail on all changes and transactions recorded, leaving a live check active is not recommended. It can either seem not paid if proper notes are not documented or get clear through the bank recon on error or intentionally and seemed paid. I thought I might had been missing something. But, no. Thank you for your feedback.