Address history

Welcome to the Community, @Stogsdilltile.

Once your employee moves and updates their location, the old address in QuickBooks Desktop (QBDT) will also change. To have a copy of the old address history of your employee, you'll need to take note of the details.

To do so, you can run an employee report before your employee moves and save it so you'll have a handy copy. Let me guide you how:

1. Go to the Reports menu.
2. Hover over Employees & Payroll and select Employee Contact List.
3. Click the Print button so you'll have a copy of the address history of your employees.

Also, to guide you in updating your employee's info on your company file, you can open this article for the detailed guide: Update or delete employee info. 

If there's anything else I can do to further help you in retaining your employee's old address history, please post a response below. I'm always available to help in case you need it. Have a good one.

I am sorry this is not an acceptable fix for the issue, history should not change for any reason.  And it is not just employees, the vendors and customers also change.  So when a vendor changes his payment address and I had this happen when the vendor did not receive the check and they asked if I sent it to the new or old address I could not tell them because my history is gone.  From and accounting and audit stand point this is so wrong.  I do not know why this can not be correct.

Thanks for getting back to us, @Stogsdilltile. I can see the benefit of retaining the old address history in QuickBooks Desktop (QBDT). That's why I'm here to share further details about this.

As mentioned, once any of your employees, customers, and vendors updates their location, their old address will be updated. These changes will automatically apply to all their recorded transactions in QBDT. With this, I encourage you to secure a hard copy of their old address before changing them to the new one.

After printing the Employee Contact List report (as instructed above), you're now set to get a copy of your customer and vendor contact details. For your customers, here's how:

1. Go back to the Reports menu.
2. Select Customers & Receivables.
3. Choose Customer Contact List.
4. Click the Print button to either print the report or save it as a PDF.

While for your vendors, here's how:

1. Hover your mouse back to the Reports menu.
2. Select Vendors & Payables.
3. Choose Vendor Contact List.
4. Click the Print button to either print the report or save it as a PDF.

Also, you're able to edit multiple customer and vendor list entries in QBDT. This feature will let you save time in manually editing their profiles one at a time. If you wish to know more about this process, you can refer to this article: Add and edit multiple customers, vendors, and items.

 You can always count on me if you need further assistance in managing your lists in QBDT. Just drop a comment below, and I'll gladly help. Take care always.