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Join nowI have an salaried employee who has exceeded her allowed vacation time for the year. How do I adjust her paycheck for this? I want to reduce it for the week that she is out on vacation but keep the annual salary amount going forward after that.
I'm here to ensure you're able to adjust your employee's pay for her negative vacation time, @wardchiro. This way, you can keep your payroll account accurate and effectively manage the vacation pay for your employees.
When you run your payroll, you can adjust your employee's paycheck by selecting her salary amount. Then, choose the Adjust salary this time only option. This will change the salary amount and correct the vacation overage of your salaried employee. Let me guide you how.
I've attached screenshots below that shows the first to seventh steps.
QuickBooks will let you update your existing vacation time policy and give an employee more hours off. If you wish to learn more about it, you can refer to each QuickBooks Online Payroll section in this article: Set up and track time off in payroll.
Also, there's a report that'll let you check the available vacation hours for each employee. It's the Vacation and Sick Leave report. Just pull it up from the Payroll section in the Reports menu.
Please let me know if you have other concerns. I'm just around to help.
Hello there...I have a salary employee that has left the company and had a negative PTO balance. I would like to deduct this from his last paycheck but unsure of the process. Do I need to create another payroll item just for this transaction? I am using QuickBooks Desktop. Thank you for your assistance.
Thank you for joining this thread, Fincon1.
We'll need to create a deduction item to track your employee's negative PTO balance. Let's go to the Payroll Item List section to accomplish this task.
Before we proceed, I recommend consulting a tax adviser or accountant first for the specific tracking type to use to ensure the accuracy of your taxes and forms. When you have the information handy, follow these steps to add the payroll item:
Once done, you can add the newly created payroll item to the employee's paycheck. For further information on how to set up business pay items, deductions, PTO, and perform other payroll-related tasks, go to the following article: Get started.
You save the link to the Payroll Hub in your browser for future use. It contains topics that will guide you on how to manage your workers' information, taxes, and payroll forms, to name a few.
If you have additional questions about payroll deductions or need further assistance while working in QuickBooks, leave a comment below and tag my name. I'll be right here to help you.
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