An employee has quit and requested their final paycheck and their W2. Is it possible to print out their W2 this early? If so, how?

Thank you for reaching out, modern. Let me help you prepare the final paycheck and W2 for your employee.

You can run payroll for your employee as usual for their final pay. However, previewing and printing W2s for 2023 is not yet available within QuickBooks. The good news is that you can gather the information within QuickBooks by pulling up your payroll data or reports and then preparing the information outside the system.

To start:

1. Go to Reports, then Standard.
2. Scroll down to the Payroll section or find the report by name from the search field.
3. Open the report.
4. Filter the date range, then select Apply.

I'm also adding this material for more reference: Run payroll reports.

Once you have created the final paycheck for your employee, you can update the status in your payroll service.

On the other hand, when the form is ready in QuickBooks, you can prepare and print it right away. You can check out these links as your guide:

• Understand the timing for your W-2s
• Print your W-2 and W-3 forms

If you have follow-up questions while working with your payroll entries and tax forms, let me know by leaving a comment below. I'm just a few clicks away to help you again. Keep safe!

"However, previewing and printing W2s for 2023 is not yet available within QuickBooks."

When does QuickBooks expect this to be available? We want to go ahead and file the ones we can before January to get ahead of the chaos. 

Thanks for joining this thread, danielle93.

I'm here to provide some additional info about when you'll be able to preview W-2 forms in your QuickBooks account.

I completely understand wanting to get ahead of the chaos! Good news, according to the W-2 timeline article, previews for your forms will be available December 2nd, 2023. Filing the W-2s can be done by you (or by Intuit - depending on your Payroll service) on or after January 1st of next year.

The following article gives even more details to understand the timing for your W-2s.

Please feel free to drop a comment below if you have any other questions.