Can a payroll check be changed to handwritten instead of direct deposit after the payroll has been submitted

Thanks for visiting the Community space, Shannon. I'm here to provide details about changing the payroll method for QuickBooks Online (QBO) payroll runs.

Once the payroll run using direct deposit is submitted or processed, it can no longer be changed to handwritten. You'll have to void or delete the paycheck and then recreate it with the updated payment method and other necessary information.

Here's how:

1. Go to the Payroll menu, then select the Employees tab.
2. Choose the Employee.
3. Under the Profile tab, click the Payment method section.
4. Click the Edit button. Then, choose Paper check.
5. Tap on Save.

Also, I've added this article for future reference that will help you identify what specific report you will use to keep track of your books about payroll: Run payroll reports.

If you have other payroll-related concerns or questions about QuickBooks, I'm all ears. I'll be glad to help you out. Have a great day!

What about when you process payroll, but have system issues and end up having to write paper checks? For some reason that whole payroll is missing we can't find any record of it.  Where would it have gone?

Thank you

Wendy

Hi there, wendy.

Thanks for joining this conversation. I'm here to help ensure you can locate your process payroll in QuickBooks Online (QBO).

It's possible that the payroll you've processed was not successfully saved due to the issue. This may be the reason why they're now showing in your QBO.

To verify this, we can run the Paycheck History report. This will show all the paychecks that were created and recorded in your account.

Here's how to pull it up:

1. In QBO, go to the Reports menu on the left pane, then Standard.
2. Scroll down to the Payroll section or Find report by name from the search field.
3. Find and select the Paycheck History report.
4. Filter your report by date range, then hit Apply.

To learn more about running different payroll reports in QBO, check out this article: Run payroll reports.

If you want a quick view of your payroll totals, including employee taxes and contributions, you can run a Payroll Summary report. Refer to this article for future reference: Create a payroll summary report in QuickBooks.

Please let me know if you have additional questions about this or anything else. I'll be here to assist. Take care.

Thank you very much for responding, but I think I failed to mention I'm using QB Desktop. I tried finding the Paycheck History report in the Reports menu, but I don't see it.  Is there a different process for Desktop?

Thank you 

Wendy

Hi there, wendy0816! We appreciate you for getting back and informing us of your Quickbooks Desktop product. It's our pleasure to provide you with the process of how you can track your paper checks within your program.

The Community is always here to provide the information you need, wendy0816. Thank you for trying the steps provided by my colleague. Since you're using a Desktop version, you can run the Payroll Detail Review Report to show the payroll history. Here's how:

1. Go to the Reports menu.
2. Choose Employees & Payroll.
3. Click Payroll Detail Review.
4. Double-click an item, then hit the Paycheck Detail tab.

You can also tap the Customize Report option to personalize the data you want to display on your report page.

Feel free to visit these articles to learn more about managing reports or processing payroll in your QBDT:

• Understand reports
• Create and run your payroll
• Set up and manage payroll schedules

The Community is delighted to assist you today, wendy0816. Get back to us if you have other inquiries. We're available 24/7 and looking forward to having you. Take care!