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bpilgrim
Level 1

Can I designate executives payroll so that it shows under a separate sub under payroll than all other employees?

 
Solved
Best answer November 12, 2019

Best Answers
MaryLandT
QuickBooks Team

Can I designate executives payroll so that it shows under a separate sub under payroll than all other employees?

Hi there, bpilgrim,

 

QuickBooks lets you create sub-accounts to separate executives' payroll expenses. This will keep your Chart of Accounts organized and make reports more detailed.

 

That being said, please follow the outlined below on how to create a sub-account:

  1. Click the Gear ⚙️  icon at the right top.
  2. Select Chart of Accounts under Your Company.
  3. Click New.
  4. Select the account type and detail type.
  5. Enter the name of the account.
  6. Mark the Is sub-account box.
  7. Click Save and Close.

After that, you can then assign this account to your payroll preferences. This is to ensure expenses are posted to the right account.

 

Let me show you how:

  1. Click the Gear ⚙️  icon at the right top.
  2. Select Payroll Settings under Your Company.
  3. Click Accounting under Preferences.
  4. Under Wage Expense Accounts, choose I use different accounts for different groups of employees
  5. Select the account set up above for your employees.
  6. Click OK.
  7. If you want to update existing transactions, enter the starting date, then click Update.
  8. Select OK again.

Learn more about the solution above by going through these articles for more details:

You can also use this link: Use account numbers in your chart of accounts to keep your accounts organized and easily find assigned numbers.

 

Don't hesitate to leave a comment below if there's anything else you need. I'll get back to you.

View solution in original post

2 Comments
MaryLandT
QuickBooks Team

Can I designate executives payroll so that it shows under a separate sub under payroll than all other employees?

Hi there, bpilgrim,

 

QuickBooks lets you create sub-accounts to separate executives' payroll expenses. This will keep your Chart of Accounts organized and make reports more detailed.

 

That being said, please follow the outlined below on how to create a sub-account:

  1. Click the Gear ⚙️  icon at the right top.
  2. Select Chart of Accounts under Your Company.
  3. Click New.
  4. Select the account type and detail type.
  5. Enter the name of the account.
  6. Mark the Is sub-account box.
  7. Click Save and Close.

After that, you can then assign this account to your payroll preferences. This is to ensure expenses are posted to the right account.

 

Let me show you how:

  1. Click the Gear ⚙️  icon at the right top.
  2. Select Payroll Settings under Your Company.
  3. Click Accounting under Preferences.
  4. Under Wage Expense Accounts, choose I use different accounts for different groups of employees
  5. Select the account set up above for your employees.
  6. Click OK.
  7. If you want to update existing transactions, enter the starting date, then click Update.
  8. Select OK again.

Learn more about the solution above by going through these articles for more details:

You can also use this link: Use account numbers in your chart of accounts to keep your accounts organized and easily find assigned numbers.

 

Don't hesitate to leave a comment below if there's anything else you need. I'll get back to you.

View solution in original post

bpilgrim
Level 1

Can I designate executives payroll so that it shows under a separate sub under payroll than all other employees?

thank you so much for the input.  This was a great help.  

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