Can I enter my previous payroll (Figures, checks, or what I paid my employees) information from last year ?

A warm welcome to the Community, mychildcare365.

I'd be glad to help you enter your previous payroll information in QuickBooks.

Yes, you can enter your previous payroll information in QuickBooks Online. You can enter the previous payroll for the current calendar year and ensure that no paychecks created for the employees yet.

Here's how:

1. Select Workers, then Get Started.
2. To help you set up your payroll account, there are a few questions you need to answer:

   

   1. Have you paid W-2 employees in the current year?

      (See Have you paid W-2 employees in the current year for more details.)

      • Yes, I've paid employees in 2018: Select this option if you want to record the payrolls you have so far in the current calendar year.
      • No, have not paid employees in 2018: Select this option if you are a new employer who doesn't have any payrolls to record yet.
   2. When will you first run payroll with QuickBooks Online Payroll?
      • Choose a date. Dates given vary on the signup date. In the example image, the sign up date is within quarter 3.
   3. How did you pay your employees?
      • Paychecks (direct deposit or check, with taxes taken out): In entering prior payroll, you'd need to enter each total amount per tax item.
      • Lump sum payments (cash or check, with no taxes taken out): If you don't have the breakdown of each taxes per employee, and only has the gross amount in the record, select this option.

For the complete details about this process, you can go through this article: Set up a prior payroll.

On the other hand, if you already have paychecks created, I highly suggest contacting our Payroll Support team. They have the tools that can help you enter the information.

I want to be your main point of contact, so please let me know if you have any other concerns or questions. Please know I'm ready to assist further. Have a good one.