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xtreme-electric-
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Can you cancel a pending direct deposit?

 
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Charies_M
Moderator

Can you cancel a pending direct deposit?

I'm glad you came here, xtreme-electric-.

 

Direct deposit with a pending status can still be voided or cancelled in QuickBooks Desktop.

 

You can cancel a direct deposit before it's processing time which starts at 5 PM Pacific time, 2 banking days before the pay date. If it's beyond the said time frame, you'll want to make an internal agreement with the employee to return the amount once they receive it.

 

Here's how to cancel or void a direct deposit paycheck:

  1. Go to Employees menu, then Edit/Void Paychecks.
  2. On the Edit/Void Paychecks screen, change both the Show paychecks through/from dates to the date of the check, and press Tab on your keyboard.
  3. Select the check-in question, and select Void. If you agree, select the checkbox saying you agree to the terms and conditions of voiding the paycheck.
  4. Once the check has been voided, close the Edit/Void Paychecks window.
    QBDTvoidDD.PNG
  5. Select Employees, and choose Send Payroll Data.
  6. Click Send

Since there'll be no confirmation report that will be sent for voided paychecks, you can go to your bank register to make sure the pay check has been voided. From there, the memo line will show a modification has been made to the check.

 

All you need to know about canceling a direct deposit are outlined in this article: Cancel a Direct Deposit paycheck.

 

You're always welcome to visit us again if you have other questions. I'd be delighted to help you all the way. Wishing you continued success.

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