cash advance

Hi there, @Jblu.

I have the detailed steps you need to set up and repay employee advances.

Did you record the advance payment? What pay type did you use? To create a paycheck for the advance, you need to set up an other earnings pay item and rename it as "Advance Payment."

Here's how:

1. Set up Other Earnings pay type.
2. In the Additional pay types section, select Other Earnings. Select Edit ✎ to rename it as Advance payment.
3. Add the amount or enter it as you run payroll.
4. When finished, select Save.

Once done, create a cash advance repayment item to get your money back from your employee. 

Here's how:

1. Go to Payroll, then Employees.
2. Select your employee.
3. From Deductions & contributions, select Start or Edit.
4. Select + Add deduction/contribution.
5. From the dropdown menu, add the following: 
   
   • Deduction/contribution type: Other taxable deductions
   • Type: Cash Advance Repayment
   • Description: Add a deduction name, such as "Cash Advance Repayment."
     
6. Select Flat amount. 
7. Enter the amount to deduct from your employee’s paycheck.
8. If you need to collect the advance over more than one paycheck, enter the total amount owed in the Annual maximum field.
9. When finished, select Save.

Once done, create a paycheck with the repayment payroll item. Don’t forget to remove the amount from the item when your employee is done paying back the advance. This way, it doesn’t keep collecting. 

In case this scenario presents itself again, these articles will surely guide you how to handle it:

• Set up and repay employee advances
• Set up a cash advance repayment deduction

I'll be on standby in case you need further assistance. 

That was very helpful - it worked perfectly. Thank you. 

Thanks for getting back to us, Jblu.

It's good to know that the steps shared by my colleague works perfectly for you.

Keep us posted whenever you have concerns. Thank you and have a good day!