Connecting payroll "expense reimbursements" to bills/payments

I'm here to share how it works in QuickBooks Online, Ksundaresan.

We're unable to link both transactions. However, you can add some information in the Description or Memo field. This way, we'll know the transactions are linked.

Just open either the reimbursement check or bill payment to add some details in the Description or Memo field.

If you have more questions, don't hesitate to click the Reply button below. We'll respond as soon as we can. 

Thank you very much!

I have to say, that surprises me a little bit.  I wouldnt be able to link an Expense reimbursement to a specific bill in QB?  

Would it be easier to actually include the credit card (even tho 99% of the transactions are not part of the corporation? )

Thank you for the follow-up question, @ksundaresan.

You can actually link the expense transaction into a bill by changing the account type to Accounts Payable from the Category details.

Here's how:

1. Open your QuickBooks Online (QBO) account, then select Expense from the (+) New icon.
2. Set the payee, payment account, payment date, payment method, and other necessary details.
3. Go to the Category details section, then choose Accounts Payable (A/P) under Category.
4. Save the transaction.

To link the expense transaction into the bill:

1. Open the existing bill.
2. Click on Mark as paid under Balance Due.
3. Choose the outstanding transaction and the available credits (expense) under the Credits section.
4. Hit Save and close.

For additional tips about bills and expenses, you can open these links:

• Enter bills and record bill payments in QuickBooks Online
• What is the difference between bills, checks, and expenses?

I also recommend checking out the topics from our help articles for more guides when working with QuickBooks or payroll.

If you have any other questions, please let me know by adding a comment below. I'm more than happy to help. Keep safe always!