Deliver Fees

Yes, you can reimburse them through payroll under Delivery fee reimbursement, leeleeg. I can guide you through the process of reimbursing the delivery fee to your employee using QuickBooks Online (QBO).

When reimbursing a delivery fee, you must create an expense first to ensure proper recording. This will also zero out the Delivery expense account in your profit and loss report.

Here's how:

1. Go to the Gear icon, then select Chart of account.
2. Click Add New. Then, enter any name for the account name.
3. Tick the box as checked under Use for billable expenses.
4. Choose Expense acount under Account type, then select any detail type for that account.

Next, create an item on your Products and services.

Here's how:

1. Go to the Gear icon, then select Product and Services.
2. Click Add new. Then, select Services
3. You can name it as delivery fee reimbursement. Assign the item to an income account.
4. Click the Edit sales tax on the Sales tax field. Tick Nontaxable.
5. Hit Save and close.

Then, proceed to create an invoice to record it on your books.

Here's how:

1. Go to the  +New icon, then select Invoice.
2. Choose a customer. 
3. Add the item that was sold to your customer.
4. Add the new item to zero out on the report.
5. Click Save and close.

Lastly, ensure to update your payroll settings so that the delivery fee reimbursement will be allocated to the reimbursement account.

Here's how:

1. Go to Payroll, then select Employee.
2. Find and select the employee you want to have a reimbursement.
3. Go to the Pay types section, then click Edit.
4. Look for Delivery fee reimbursement, then mark it as a check. 
5. Enter the amount you want to reimburse under the Recurring amount.
6. Click Save.
7. Go back to the Employee list. Then, select Run Payroll.
8. Select the pay schedule on what your employee has been assigned to.
9. Click Continue.
10. Make sure to check the employee and enter their hours under Regular pay. Add the delivery fee amount under Delivery fee reimbursement.
11. Hit Preview payroll, then click Submit payroll.

To ensure that the reimbursement is already zeroed out, you can proceed in running the report for Profit and loss.

Here's how:

1. Go to reports.
2. Search Profit and loss on the search bar.
3. Enter the dates based on when the invoice was created in the Report period.
4. Click Run report.

In addition, refer to this article to learn how to print paychecks or paystubs in QBO payroll: Print or reprint paychecks and pay stubs.

Comment below if you still have concerns about managing your payroll in QBO. I'm always here to help you.