Explanation for Payroll Accounting

I can help explain how payroll accounting works in QuickBooks, VADEVITO.

QuickBooks automatically withhold amounts for paychecks booked to Other Payroll Expenses. To avoid a duplicate charge, you'll have to record the tax payment within QBO. This way, it's automatically posted to the correct accounts.

As for the EFTPS to Treasury, it depends on how it's recorded.

Here are articles you can check to learn more about setting up payroll preferences, and also video tutorials that will be able to guide you on your QuickBooks tasks. :

• Set up payroll preferences in QuickBooks Desktop for Mac
• QuickBooks Desktop for Mac Help page

You are always welcome to post again in the Community whenever you need help doing the task in QuickBooks.

Thanks for the answer, although I was looking for a more complete explanation of the payroll process.

When an entry is made in the Payroll module, it creates entries to:

    Payroll Expense for the gross amount? 

       Payroll Liability for the employee net amount?

       Payroll Liability for the Withholding, Medicare & SS amounts for the employee?

       Payroll Liability for the employers Medicare & SS amounts?

    Other Payroll Expenses for the employers Medicare & SS amounts?

When the payroll check is cut, it creates entries to:

    Payroll Liabilities for employee net amount

       Cash Account

When an EFTPS entry is made

    Manually select Payroll Liabilities

       Cash Account

Do I have the process correct?

Thanks for getting back on this thread, VADEVITO.

It's my priority to ensure you'll get a detailed explanation about your payroll module.

I'd recommend contacting our QuickBooks Support Team. They have full access to your account and can review the duplicate charges. They can also determine the correct accounts to use to ensure it won't happen again.

Additionally, I've added an article that'll help you learn more about managing payroll in QuickBooks Desktop: How to do payroll: Manually, Professionally, or with Software.

If you have additional questions about managing your payroll transactions or other concerns, please let me know by leaving a reply below. I'm just a few clicks away to help. Keep safe!

@VADEVITO 

When an entry is made in the Payroll module, it creates entries to:

Payroll Expense for the gross amount?

Payroll Liability for the employee net amount?

Payroll Liability for the Withholding, Medicare & SS amounts for the employee?

Payroll Liability for the employers Medicare & SS amounts?

Other Payroll Expenses for the employers Medicare & SS amounts?

When the payroll check is cut, it creates entries to:

Payroll Liabilities for employee net amount

Cash Account

When an EFTPS entry is made

Manually select Payroll Liabilities

Cash Account

Do I have the process correct?

Yes, that looks right.