Form 941 e-file rejections with code SB-F941-003

Welcome to the Community space, @Nancy Welles.

Let me provide information about rejection when filing Form 941 in QuickBooks Desktop (QBDT) Payroll.

Currently, we've received similar cases and reports about the rejection when filing 941 in QBDT. I recommend contacting our support so they can add you to the list of affected users and receive an update through email.

Here's how:

1. Select QuickBooks Desktop Help from the Help menu.
2. Click Contact Us.
3. Type in a short description of your concern, then Continue.
4. Choose a way to connect with support.

Moreover, I'm adding this article as your reference in managing your payroll tax forms in QBDT Payroll: Add and manage your tax forms in QuickBooks Desktop Payroll.

Return to this post if you have other concerns about filing Form 941 in QBDT Payroll. The Community is always here to help.

I am having the same issue with getting a rejection notice that "The value of the LiabilityDay is not valid for the month" when I try to file my 941. I have also wasted at least an hour with this issue.

Hello there, Bobbie.

I understand the importance of filing your Form 941 in QuickBooks Desktop Payroll. However, an investigation is underway about the rejection notice code SB-F941-003. Rest assured that I'm here to guide you to get the best help to ensure you'll get notified of the investigation status. I recommend contacting our QuickBooks Desktop Payroll support and providing them with the rejection notice code.

Here's how:

1. Head to this link: Contact Us.
2. Select QuickBooks Desktop Payroll product and click Continue.
3. Select Contact Us and choose a way to connect with us:

• Start a chat with a support expert.
• Get a callback from the next available expert.

Moreover, you can also learn how to file a corrected Federal Form 941 and 940 in QuickBooks Desktop Payroll.

Please feel free to leave a reply if you have additional concerns besides filing Form 941 in QuickBooks Desktop Payroll. I'm always here to support you.

Yes, have tried several times.  What a pain in the rear.

I am having the exact same issue. When can we expect this to be resolved?

Thank you for bringing this to our attention, ELIABETH.

 Submitting your payroll forms and fulfilling tax payments smoothly is crucial for staying compliant with tax responsibilities. I'm here to shed some light on the error you're facing when filing the 941 forms.

At this time, we cannot give you a definite time frame for when this matter will be resolved. Our engineers are all hands on deck working towards providing a permanent solution. 

In the meantime, you can choose to print and mail your 941 forms. Moreover, feel free to contact our Payroll Support Team and subscribe to the notification list. This will ensure that you receive updates on the investigation's progress, including the permanent solution.

To obtain the contact details:

1. Open your QuickBooks and head to the Help menu at the top to select QuickBooks Desktop Help.
2. This action will take you to the Have a question? window.
3. Choose Contact Us and give a brief description of your issue.
4. Click the Continue button and log in to your Intuit account.
5. If you don't already have an account, make sure to Create a new account.
6. From there, select Continue and then Continue with my account.
7. We'll email you a single-use code and input the number.
8. If you have more than one account, select the one you want to use and Continue.
9. Press the Continue button and select chat with us to initiate a conversation or Have us call you to speak with an agent.

Browse through this link to learn more about the best time to get in touch with our support team: Contact Payroll.

 Furthermore, these resources address multiple topics that can assist users in tracking their filing and tax payment status, as well as provide instructions on managing payroll rejections. Click on the links below for more detailed instructions:

• Handle payroll e-file and e-pay rejections
• Check the status of your payroll tax payments or filings sent through QuickBooks Payroll

I appreciate your patience while we're working on this. Reach out to me again if you have additional questions about processing and filing your tax forms. I'm always ready to assist you further. Have a good one, ELIABETH.

If you're getting the notice about a date, it's because this year is a leap year and it seems that collectively Intuit didn't notice until now. Or actually test their forms.

It's complicated. You know, reading the calendar, and/or remembering that every four years there's a Feb 29, which is in fact a valid date. Very advanced stuff.

In another thread, a customer noted that today (4/2/24) they got an update and then it worked when they tried to file again. So, perhaps it'll work for you, too.

Try getting the payroll updates from the Employees menu and then submit the form again to see what happens.

@Rasa-LilaM  RE: Submitting your payroll forms and fulfilling tax payments smoothly is crucial for staying compliant with tax responsibilities. I'm here to shed some light on the error you're facing when filing the 941 forms.

Really? I didn't know that. I thought it was optional.

Since you know, then why didn't Intuit actually test their product so that their customers can actually submit their payroll forms and fulfill their tax payments smoothly (whatever that word salad actually means) because these things are crucial for staying compliant with tax responsibilities?

Just asking.

I downloaded the payroll updates again before I created another Form 941 and submitted it on 04/02/2024.  I haven't received an email notification letting me know it was received or rejected and Quickbooks shows the Status as Submitted to Agency.  It's been 4 days. When can everyone expect this issue to be corrected?

I appreciate you joining the thread and sharing information about the Form 941 you submitted recently. Let me impart insights that could help you.

The status Submitted to Intuit means that the forms have been successfully uploaded and transmitted to Intuit's servers. Supposedly, an email confirmation is sent within 24-48 hours, indicating the status of your e-filed forms. This status can be any of the following: Intuit rejected, Submitted to the agency, Agency rejected, or Agency accepted. 

If you have submitted your form and haven't received a confirmation email, I suggest you contact our QuickBooks Desktop Payroll Support Team. They can help you check your account and provide you with the most up-to-date information regarding the status of your e-filed forms and any potential delays.

For more details and information on the status of your payroll tax filings, refer to this article: Check the status of your payroll tax payments or filings sent through QuickBooks Payroll.

I'm adding this article you can use in the future: E-file and e-pay federal forms and taxes in QuickBooks Desktop Payroll Enhanced.

Should you have any questions about e-filed forms in QBDT, please don't hesitate to again post in the forum. I'm always here to assist you in maximizing your QBDT experience. Best regards!