How do I enter multiple work comp codes for one employee?

Thank you for reaching out to the Community, @rachelleclif.

Currently, entering multiple compensation codes for one employee is unavailable. You can, however, add or change pay types for your employee.

However, your idea is brilliant, and other users may also find it helpful.

In the meantime, you can submit feedback to our software engineers. They may consider adding it to our future product updates.

Here's how:

1. Go to the Gear Icon.
2. Select Feedback.
3. Type in a brief description of your suggestion and click "Next".

If you want to stay in the loop about the new features and product updates, you can visit this link: QuickBooks Online Blog.

You can read through this article if you want to learn how to assign a workers' comp class to an employee in QuickBooks Online Payroll.

For more questions about worker's compensation codes and pay types, don't hesitate to reach out to us again. Keep safe.

I had come into the same problem when we transferred to QuickBooks online in September 2022. So after lots of research and looking online and talking with support, they said the same thing that you can only assign one workers comp code per employee. We have some employees in our shop who use 4-5 different codes depending on the type of work they are doing. This seems to be an issue I've seen people complain about for years. But QB has not tried to resolve it, just suggesting providing feedback to their software team.... Others have had to manually use spreadsheets to separate the time/wages to the correct code, which is very time consuming they complained.

I had to find a way to do this without spending hours separating the time between the 

We use QB Time.I made classes in QBO each class I made was all the codes we use in our shop.  This at least allowed our employees to separate their time by the right code. We still came into the issue of how we would then get the amount of payroll used per code, cause all these classes did was separate the hours by the codes. 

I did as you were asking @rachelleclif  I made a different Pay type for each comp code. And assigned these different pay rates to each employee.  Which seemed to work, but since I'm using QB Time for our timesheets I had to get it to work in QB Time as well. I used the Map Classes in the payroll item mapping tools which allows you to assign pay types to classes. You can get there by: (Under preferences in QB Time, then click payroll item mapping tools, Map overrides, Add Override, then click the class and what pay rates you want to assign per class). Make sure your employees have these pay rates assigned to them otherwise it will not work for them.

Once I did this, it all worked how I needed it to! I know your situation may not be exactly the same, but I figure this may be a good solution for anyone running into this problem who use both QBO & QB Time and have employees who use multiple workers comp codes.

Hi there - I'm having the same issue.  We use LMN Time and when it exports to QBOnline it doesn't breakdown to the paychecks.  This is a huge issue as we use multiple classes per employee.  Would you please send me a sample of how you did this?  Thanks!

I am unsure what LMN Time is. We use QB Time, so the process will be completely different. If you ever move to QB Time, I would happily show you how we did this. I wish I could be more help to you.

I appreciate you for chiming in on this thread, @jadec38.

Allow me to redirect you to the appropriate support so you can accurately export paychecks into QuickBooks Online (QBO).

Since you're using LMN Time for time-tracking, I'd recommend reaching out to their customer support. This way, they can assist you further with the correct mapping to ensure an accurate breakdown of your paychecks. 

I'll also add an article here if you want to view your payroll totals in QBO: Create a payroll summary report in QuickBooks. By doing so, you can get insights into your employees' wages, deductions, and contributions, which is helpful during the filing of taxes.

Please don't hesitate to tap us again if you have any payroll-related questions. The Community is open 24/7 to attend to your concerns. Have a great day ahead!

Ok thanks- LMN time stands for Landscape management network - we are a landscaping company. I did some of what you had suggested - we will see when I run payroll next week if it worked!  Thanks again 

Hi again - I created new pay types by class which works on the individual paychecks.  I had to change the salaried employees to hourly in order to do that. I can now run the payroll detail report which will show me the breakdown, but I still have to figure the employer taxes manually per employee by class and still have to do a Journal Entry to get the classes in the correct Payroll item (payroll direct by class and payroll indirect by class). The problem still exists in Quickbooks Online that you cannot assign multiple classes per employee.  This is a huge issue for many users as most of us have multiple employees that do multiple duties by class.  PLEASE put this at the top of the list for the Quickbooks Online team! It is still very time consuming to get the payroll to the correct item per employee by class. Thanks. 

I have been looking for a different solution for this. Are there any other apps out there that can do this?

I understand that you have been searching for an alternative solution to handle multiple workers' compensation codes for one employee, ryan. I'm here to provide you with some information that will help you with your concerns.

While the option to enter multiple codes for a single employee is unavailable in QuickBooks Online (QBO), you may consider exploring third-party applications to cater to your specific business requirements. 

We recommend visiting the QuickBooks App Store, where you can explore a variety of third-party apps that are compatible with QuickBooks. You can also navigate to the Apps menu in your QBO account and browse an application that meets your business needs. 

I will also leave these articles for future purposes:

• Understand Workers’ Compensation Insurance.
• Assign a Workers' Comp Class to an Employee in QuickBooks Online Payroll.

Keep your posts coming if you need more help with worker's compensation and pay types. I'm always here to help. Have a great day. 

As this seems to be a big issue for many QB users, why not fix it?? Can't be that hard to remedy. Figure it out and just make it happen. SMH

We're just going to explore third party applications to replace quickbooks payroll! Turns out that despite an 85% market share AND increasing rates, it's a white-hot garbage product!