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Established Member

How do I pay a recently terminated employee?

 
5 Comments
ProAdvisor

Re: How do I pay a recently terminated employee?

Hello @UniversityAZ:

 

 You create the paycheck the same as you would normally do. If the employee is  paid salary, you will have to do a manual calculation and adjust their pay accordingly. Then enter the details on the employee, by editing their employees information  and entering their termination date.

 

Be sure to Make them in active and you won’t be charged for them anymore .  

 

Also, You can select just pay that one employee,  Even though all the names of the populate when you select the pay cycle.

 

lynda

 

 

ProAdvisor

Re: How do I pay a recently terminated employee?

Also, if they were marked terminated already, you need to un-terminate them, remove the termination date, and order to create that final paycheck.

Established Member

Re: How do I pay a recently terminated employee?

Thank you Lynda! 

Established Member

Re: How do I pay a recently terminated employee?

What if our state laws require it to be paid within 3 days? When I go to preview her payroll it shows it will be pid on 2/4.

Moderator

Re: How do I pay a recently terminated employee?

Thanks for getting back to us, UniversityAZ,

 

I can add a bit more about paying a terminated employee in QuickBooks.

 

Paying a terminated employee ahead of their pay schedule can be done in just a few clicks. You'll only need to edit the Regular schedule directly from the employee's profile. Here's how:

  1. Click the Workers menu.
  2. Go to the Employees tab.
  3. Click the Employee name.
  4. Select the Edit employee button.
  5. Click the pencil icon beside How often do you pay [Employee Name]?.
  6. Manually edit the next payday date.
  7. Click Done.
  8. On the prompt, choose the Only [Employee Name] (a new pay schedule will be created) option below "Who should have the updated pay schedule?".
  9. Click Continue.
  10. Click Done.

Once done, you can now pay the employee using a different payment date. I've added a great article here for your reference with creating payroll checks in QuickBooks Online Payroll: Create paychecks in QuickBooks Online Payroll and Intuit Online Payroll

 

That should get you on the right track, UniversityAZ. Please let me know if you need further assistance with the process. I'm here to lend you a helping hand any time. All the best!