How do I put into QB payroll that we have a week off for stand-down paid but not deduct it from the employee's PTO

Thanks for getting in touch with the Community, Cherie Gunn KPHR.

To verify my understanding, is your business that's looking to enter paid stand-down time located in the United States?

Once I have this information, I'll be able to conduct further research on my end. I'll be looking forward to hearing back from you. Have a lovely day!

Yes, that is precisely what I am asking. 

Thanks for getting back here in the Community, @Cherie Gunn KPHR. I'd be happy to guide you in adding a stand-down time off in QuickBooks Online (QBO).

To do so, you can simply create a new pay type in your QBO payroll account so the stand-down time off won't be deducted from your employee's Paid Time Off (PTO). Let me guide you on how:

1. Navigate to the Payroll menu and select Employees.
2. Then, select the employee you need to add a stand-down time off. 
3. Next, in the Pay types section, select Start or Edit.
4. Choose the pay types your want to add or edit:
   • Pay type: for hourly, salary, or commission only. 
   • Common pay types: overtime, holiday pay, bonus, or commission.
   • Time off pay policies: paid time off like sick or vacation.
   • Additional pay types: other pay types like tips, reimbursement, allowances, or fringe benefits.
5. Input the rates for each pay type.
6. To rename some of the pay types, simply select Edit next to it.
7. Once finished, select Save.

For reference, please check this link: Add or change pay types.

Running reports to track your employees data, business finances, and other payroll details is a breeze. To get started, feel free to check this article: Run payroll reports in QuickBooks Online Payroll. 

Don't hesitate to post again here if you have any other payroll concerns. I'm just a post away to help. Have a good one. 

Do I have to enter each day with the payment type?  Or can I put all the days off for the employee for the entire week with one entry?

Thanks for getting back here in the thread. I'll share some insight about adding a new payment type in QuickBooks Online (QBO).

When setting up a new payment type for an employee in QuickBooks, you don't need to enter the payment type for each day if you've added the number of days that the payment type will apply per week. That said, if you've entered five days per week, it means that for five days, that employee of yours will be following the payment type you recently added.

In addition, here's an article I've got you in case you'd like to add deductions to your employees in QBO: Set up, change, or delete employee-paid payroll deductions.

You can also check this page in case you'd like to let your employee view their paystubs: Invite your employees to QuickBooks Workforce to see pay stubs and W-2s if you use QuickBooks Deskto....

As always, know that you can get back to me here in the Community if you need further assistance managing your employees in QuickBooks. Also, don't hesitate to post here again if you have any additional QuickBooks-related concerns. I'll make sure to be here so that I can help you resolve your queries. Take care!