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jeromy1
Level 1

How do I record self paid (outside of QuickBooks) health insurance premiums? Can I go back and record for 2021 to show on my W-2? I am the owner of an S-corp.

My accountant said to try and get my payments for health insurance recorded on my W-2.
7 Comments 7
ZackE
Moderator

How do I record self paid (outside of QuickBooks) health insurance premiums? Can I go back and record for 2021 to show on my W-2? I am the owner of an S-corp.

Welcome to the Community, jeromy1.
 

After you've set up your associated payroll, you can enter records of prior tax payments.

 

Here's how:

  1. Go to Taxes, then Payroll tax.
  2. Access the Payments tab.
  3. Review your list of payments and find which one you want to record a payment for.

 

If it's listed, choose Mark as paid, then click Yes, mark paid. This will be a non-posting transaction, so it won't affect the bank register, but will clear your taxes from showing as due and record their relevant deposits.
 

In the event your payment isn't already listed:

  1. Hit Prior tax history.
  2. Pick Add Payment. This will also be a non-posting transaction, as mentioned above.
  3. Specify a type and liability period, then enter its appropriate details in the available fields.
  4. Select OK.

 

I've also included a detailed resource about working with tax payments which may come in handy moving forward: Recording prior tax payments

 

I'll be here to help if there's any questions. Have a lovely day!

jeromy1
Level 1

How do I record self paid (outside of QuickBooks) health insurance premiums? Can I go back and record for 2021 to show on my W-2? I am the owner of an S-corp.

This response did not answer the question that was asked.

ChristineJoieR
QuickBooks Team

How do I record self paid (outside of QuickBooks) health insurance premiums? Can I go back and record for 2021 to show on my W-2? I am the owner of an S-corp.

Thank you for you early response @jeromy1. I’ll help you how to track health insurance premiums in QuickBooks Online.

 

You may set up and record your S-Corp Insurance items in QBO. You can do so by heading to the profile of your employee. Here’s how:

  1. Select Employees. Then select the employee's name.
  2. In the Pay section, select Edit.
  3. In the What additional ways do you pay [employee's name] area, select Show all pay types.
  4. Select S-Corp Owner's Health Insurance.
  5. You can add an amount or leave it blank. 
  6. Select Ok.

You can also refer to this article to guide you how to enter pay info for employees in QuickBooks Online Payroll.

 

If you don’t have option to enter prior payroll I suggest contacting payroll support team to walk you through further on your concern. 

 

Alternatively, if there are various task you need to complete, see this link for Year-end checklist for QuickBooks Online Payroll. To help you prepare your tax filing or sending out employees’ W2.

 

I want to make sure you get all of the assistance you require. Leave a comment below to let me know. Stay fit!

Kay39
Level 1

How do I record self paid (outside of QuickBooks) health insurance premiums? Can I go back and record for 2021 to show on my W-2? I am the owner of an S-corp.

This was what i needed. Very helpful! Thank you!!!

GlinetteC
Moderator

How do I record self paid (outside of QuickBooks) health insurance premiums? Can I go back and record for 2021 to show on my W-2? I am the owner of an S-corp.

You're very much welcome, Kay39.

 

We're glad that my colleague's suggestions were able to answer help solve your concern.

 

Please know that you can always visit the Community whenever you need help in the future.

Kay39
Level 1

How do I record self paid (outside of QuickBooks) health insurance premiums? Can I go back and record for 2021 to show on my W-2? I am the owner of an S-corp.

Why is an S Corp Owner Health insurance set up in payroll following the above guideline not showing under total compensation to employee? Neither is the amount showing as addition to total payroll cost when total payroll cost number is viewed under payroll preview? Where is the money going?

LeizylM
QuickBooks Team

How do I record self paid (outside of QuickBooks) health insurance premiums? Can I go back and record for 2021 to show on my W-2? I am the owner of an S-corp.

Good day, Kay39. 

 

I can share some information about S-Corp Owners Health Insurance in QuickBooks Online.

 

S-Corp Owners Health Insurance is reported in Box 1 and the $ amount is in box 14 with "S CORP OWNER". You just need to make sure you add the item to the employee. Here's how:

 

  1. Click Workers from the left navigation panel.
  2. Go to the Employees tab.
  3. Select the name of the employee you want to pay the S-corp owner's health insurance amount.
  4. Click Edit employee.
  5. Below How much do you pay this employee, click Even more ways to pay [Employee Name].
  6. Select the S-Corp Owners Health Insurance checkbox.
  7. Add the rate in the Recurring amount field.
  8. Click Done.

 

If the issue persists, log in to your account using incognito mode or private browsing. When using these sessions, none of your information is saved or tracked along the way.


Follow the keyboard shortcuts below to open a private browser:

 

  • Google Chrome: press Ctrl + Shift + N
  • Mozilla Firefox: press Ctrl + Shift + P
  • Internet Explorer: press Ctrl + Shift + P
  • Safari: press Command + Shift +N

 

If you’re able to see the S-Corp Owners Health Insurance, switch back to the regular browser and clear its cache to start fresh. This process also boosts its overall functionality.

 

Also, you can visit these articles below for your reference about how S-Corp Owners Health Insurance works in QuickBooks:

 

 

You’re always welcome to visit the Community if you have any questions about t S-Corp Owners Health Insurance in QuickBooks. Please know I’ll be right here to make sure you're taken care of.

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