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sweetcw
Level 2

How to account for a Payroll Reimbursement and Deduction for the same item?

We have a service (Alice) that modifies the payroll information for commuting and health care FSA. When a commuting reimbursement is processed it creates both a reimbursement and deduction. I believe it does this because the money comes out of the employee's paycheck, and comes back in to the same paycheck as a tax-free reimbursement.

 

The problem is that the reimbursement is accounted as an expense (properly), but the deduction creates a new liability. What do I match that liability to? I can't map it to an expense, because the expense is already accounted for. The only thing I have come up with is Reconciliation, is that the correct thing to do?

1 Comment 1
Sarah Bl
QuickBooks Team

How to account for a Payroll Reimbursement and Deduction for the same item?

Welcome back, @sweetcw.

 

You're on the right track on reconciling but before making any changes to the account. I wont be able to advice you where to place the new liability in as this would be a questions for your accountant, as they'll be able to know the best route to take based on your business setup.

 

If you don't have an accountant, we do have a QuickBooks Live Bookkeeping that'll be able to assist you in this. Just go to QB Live Bookkeeping. If you have any more questions or concerns, please don't hesitate to reach back out. Happy Wednesday!

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