How to match an old payroll check from several months ago now cashed? What is the deducion from banking account?

Hi there, @PRH.

It would be my pleasure to help you handle this recently cashed payroll check. The best way to handle this is to match it to the original QuickBooks transaction in the register. Since the check was never cashed, the deduction from the banking account was never received and therefore never reconciled.

Since the date of the check and the day it was deducted are so far apart, there may be a couple extra steps to properly match the transaction. Refer to the instructions below to accomplish this:

Manually Matching a Bank Transaction

1. From QuickBooks Online, navigate to the Banking tab and the For Review section.
2. Click the recently cashed check and select Find Match.
3. Find the QuickBooks transaction from several months prior in the list below and check it. You can use the filter tools at the top to help you narrow the list if needed.
4. Once the balance matches, click Save to match the transaction.

Check out our extensive guide on matching transactions for more information. I'm also including a brief video demonstration of this below:

With these steps, you can manually match whichever transactions you need regardless of date or amount. Please don't hesitate to reach out to me here with all of your QuickBooks needs, I want to ensure your success. Thanks for coming to the Community, cheers to a grand 2019 ahead.

In the Banking Review section, category is 20000 accounts payable, what account do I change it to?

Greetings, PRH.

Thanks for coming back to the Online Community. I'd be glad to give you some information about what account to use for payroll checks.

Typically we would use the payroll expense account to track paychecks. However, If you're unsure if this would work for your business I recommend reaching out to an accountant.

Once you have the information handy, let's go ahead and change the category. For the detailed instructions, follow the steps below:

1. Go to Banking on the left panel.
2. Choose the Banking link in the upper left, then select the appropriate bank.
3. Mark the box of the paycheck you’re working on.
4. From the Batch actions drop-down menu, select Modify Selected.
5. In the Modify Selected dialog box, click on the drop-down for Category and select Payroll Expenses.
6. Click on Apply.

For future reference, I've added a link that will guide you on how to asssign, categorize, edit, and add downloaded banking transactions.

That should do it. The transaction is now tracked to the correct account, and your records are in order.

Keep me posted if you have additional questions about payroll. I'll be around to answer them for you. Wishing you the best.