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kayliedavis-msn-
Level 1

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

 
12 Comments 12
BigRedConsulting
Community Champion

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

What do you want to "archive"?

FateCandylaneT
QuickBooks Team

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

Thanks for letting us know here on this forum,@kayliedavis-msn.

 

I want to ensure we've got the right information about your concern for us to provide you with a resolution. May I know more about your issue? What specific error message you've received when archiving W-2s in your file? You can also share detailed screenshots of your end on how QuickBooks requires you to set up W-2 printing. This way, we'll be able to provide you with comprehensive information and guide you through the process.

 

Any additional information is much appreciated.

 

Feel free to get back to us and leave a reply below for any additional information and other QuickBooks-related concerns. We'd be glad to help you further. Keep safe!

FateCandylaneT
QuickBooks Team

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

Thanks for letting us know here on this forum,@kayliedavis-msn.

 

I want to ensure we've got the right information about your concern for us to provide you with a resolution. May I know more about your issue? What specific error message you've received when archiving W-2s in your file? You can also share detailed screenshots of your end on how QuickBooks requires you to set up W-2 printing. This way, we'll be able to provide you with comprehensive information and guide you through the process.

 

Any additional information is much appreciated.

 

Feel free to get back to us and leave a reply below for any additional information and other QuickBooks-related concerns. We'd be glad to help you further. Keep safe!

Kenakins
Level 1

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

I am having the same problem, The exact message that comes up is,

"

We can't send this filing yet

Before filing this form, you must setup W-2 printing 
 
I already have set up W2 Printing and have done so and filed. 
JaneDave_I
QuickBooks Team

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

Hello there, Kenakins. 

 

Allow me to share some insights into managing your W-2 payroll form in QuickBooks Online (QBO).

 

Initially, QuickBooks Online relies on your browser's cache and cookies to enhance its performance. However, this can occasionally lead to problems. I'll show you how to carry out some fundamental troubleshooting steps to address the unusual behavior you're experiencing with your browser.


Here's how:
 

To begin, sign in to your QuickBooks Online (QBO) account in an incognito window. It will prevent the browser history from being saved.

 

Please refer to the following keyboard shortcuts based on your browser type:

 

  • Google Chrome: Ctrl + Shift + N
  • Mozilla Firefox: Ctrl + Shift + P
  • Microsoft Edge: Ctrl + Shift + N
  • Safari: Command + Shift + N
     

Moreover, you also have to make sure that you're able to clear your browser. From there, you'll be able to eliminate stored cache and cookies that are causing your browser to experience operational issues.

 

However, if the issue persists, I recommend you contact our QuickBooks Support team to assist you further using a screen-sharing session wherein you'll be provided with real-time assistance. 

 

Once the issue has already been resolved, you can read this article to guide you with recording your tax payments that are not listed in QBO: Record tax payments made outside of QuickBooks Online Payroll.

If you need any help with filing your W-2 forms or have any questions, please don't hesitate to respond to this thread. We're always ready and happy to assist you with just one click away. 

userbdow99
Level 1

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

I am having the same issue.  I cleared the cookies and cache and I get to the file part.  This makes no sense.  Why do I have to do anything.  I have selected automated everything in taxes.  There should be no reason for me to make anyh manual payment to taxes.  What gives????

AnaRose_Q
QuickBooks Team

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

I value your time, sentiments, and troubleshooting efforts in resolving the issue at hand, userbdow99. I also emphasize the importance of having an efficient process for filing W2s within the program, as well as the ability to accurately archive these forms in a timely manner. Let me connect you to the appropriate support group who can handle this matter.

 

Since you have already performed basic troubleshooting steps, I recommend contacting our Live Support team for further assistance. They have the necessary tools to examine your account and can also provide a screen-sharing session. This will enable them to ensure that your account is up to date.

 

Here's how:

 

  1. Sign in to your QuickBooks company.
  2. Select the Help (?) button.
  3. Choose the 'Assistant' tab to get help from the QB Assistant, or select the 'Search' tab to enter your question and find help articles.
     

For further guidance in filing w2 forms, check out this article: File your W-2 and W-3 forms.

 

If you need to send copies of your W-2 forms to your employees, keep them for your records, or send a W-3 form to your accountant, refer to this link for more tips: Print your W-2 and W-3 forms.

 

The Community and other QuickBooks teams are always available to assist you in maintaining accurate and timely records of employee compensation, taxes withheld, and other deductions to meet local, state, and federal regulations. Please respond below for immediate help with using the QuickBooks program for any payroll-related issues.

uwlincoln
Level 1

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

I have tried everything listed above and after trying everything the "assistant" told me to try I got this message 

"If you've tried all these steps and still can't file your W-2s, it may be best to contact a QuickBooks expert for further assistance."

 

I don't feel that it is fair for me to have to pay for advice since this is clearly a QBO issue.  I use QBO for 2 different nonprofits - I had NO problems with one nonprofit and now I'm having this issue with the other one.

gatorvet01
Level 2

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

I am having the same issue.

AbegailS_
QuickBooks Team

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

Thanks for reaching out to us, @gatorvet01. Let me chime in and share the best way to get this matter resolved promptly. 


If you already tried the suggestion by my colleague above and the issue persists, I recommend contacting our Payroll Support Team directly. They have the necessary equipment to check the root cause of this issue and help archive your W2 form. 

 

Here's how:

 

  1. In your QBO account, select Help (?). 
  2. Choose the Search tab.
  3. At the bottom of your screen, click Contact Us.  
  4. Type your concern. Then click Continue
  5. You may choose Callback, Appointment, or Chat as your way to connect with us. 
  6. Kindly fill out the provided field such as your First nameLast nameEmail address, and Phone number
  7. Depending on what you choose as your way to connect with us, click CallbackSchedule an appointment, or Chat

 

You can also refer to this guide to learn more about the working hours of our support: Contact Payroll Support. 

 

In addition, you may want to browse our self-help article. By doing so, you'll see some related articles that can help you for future reference. 

 

Don't hesitate to tag my name if you have further queries about filing W2s in QBO. I'll be around to help you always. Stay safe!

sefish99
Level 1

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

I am having this same issue one 2/2025. Did you figure out how to resolve this. I have printed everything, it seems like a glitch since it's not clearing and still says this is an action pending. Tried incognito mode and same thing. Tells me I need to set up printing but everything is set up and everything was already printed. Please help.

JoesemM
Moderator

I have printed and filed my w-2s manually. QB Online won't allow me to archive. It tells me that I need to setup w-2 printing.

I appreciate the time you've taken to address the prompt regarding the W-2 printing setup, sefish99. To get additional support, I’ll assist you in connecting with our phone support team for this matter. Let me walk you through how to reach out to them.

 

Contacting our Customer Support Team can help you quickly resolve this. They have the necessary tools to assist you with the issue and gather relevant information to facilitate a fix as soon as possible:

 

Here’s how:

 

  1. Log in to your QuickBooks Online account.
  2. Click on Help (?).
  3. Choose the Assistant tab to get help from the QB Assistant, or select the Search tab, enter your question, and click Contact Us.

 

For more information, please visit this link: QuickBooks Online Payroll Support.

 

Also, I'll share this article that can guide you in viewing your filed tax forms and paid tax payments in QuickBooks: View your previously filed tax forms and payments.

 

If you need help with W-2s or have questions about QuickBooks, just let me know. I’m here to help you and provide any guidance you need.

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