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userscott-vineyardrg
Level 1

I'm adding employees to our new QBO Premium Payroll. How do I add an employees year-to-date totals when the social security and medicare that was withheld were wrong?

This employee had asked us to stop withholding social security and medicare because they had previously overpaid. But when I enter zeros in the fields for this employees year-to-date pay, QB won't accept that. There's no way I can see to override it and tell QB that, yes, those amounts are correct.
1 Comment
Rubielyn_J
QuickBooks Team

I'm adding employees to our new QBO Premium Payroll. How do I add an employees year-to-date totals when the social security and medicare that was withheld were wrong?

I can help you enter pay info for employees in QuickBooks, @userscott-vineyardrg.

 

If you already paid them in this calendar year, you also need to enter their past pay information. This is to make sure that everything is accurate for year-to-date (YTD) totals on your employees’ pay stubs going forward to report correct W-2 information at the end of the year.

 

After you collect employee info, enter how much you paid the employee this year. 

 

Here's how: 

  1. Go to the Payroll menu and choose Employees.
  2. Choose the employee.
  3. Under How much did you pay [employee] this year?, click +Enter [year] prior pay details.
  4. Answer 1-2 questions to select the time period the employee got paid. 
  5. Depending on your answers, use the reports and pay stubs you gathered to enter how much you’ve paid your employee so far this year in the Year-to-date totals as of today column.
  6. Be sure to include all types of compensation, deductions, taxes, and company contributions including, after you click Continue.
  7. If you're in quarters 2 - 4, enter the amounts you paid the employee for previous quarters in the Year-to-date totals as of [date] column.

Once done, enter pay information for all employees paid in the current calendar year, including those that are no longer with your company.

 

However, if you already create paychecks for some employees but not for the new ones, I encourage you to contact our support team. They have to tools to help you zero out Social Security and Medicare YTD info of your employees.

 

Here's how: 

  1. Sign in to your QuickBooks Online company.
  2. Go to the Help (?).
  3. Click Contact Us.
  4. Enter your concern, then select Let's talk.
  5. Select Start a chat or Get a callback from the next available expert.

 

For more information, feel free to check out this article: Set up a prior payroll for QuickBooks Online Payroll.

 

I've added these articles on how QuickBooks populates the boxes and how pay types impact your payroll forms:

 

Let me know if you have other payroll concerns with QuickBooks. I'll be happy to help you more. Have a pleasant day.

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