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lindab2810
Level 3

I need to allocate expenses to multiple customer jobs on a payment that was made by direct deposit to a contractor. How can I do that?

We made a recent direct deposit payment to a subcontractor as an expense. We now need to allocate that payment to several jobs. It appears that we cannot modify a direct deposit in any way after payment. What is the workaround for this?
2 Comments 2
LeizylM
QuickBooks Team

I need to allocate expenses to multiple customer jobs on a payment that was made by direct deposit to a contractor. How can I do that?

Hi there, lindab2810.

 

I'd be happy to provide the help that you need with QuickBooks Online. Let's get this started. 

 

There are two ways to settle this out. The first is to create a journal entry with appropriate accounts receivable of customers and credit the expense account afterward. 

 

The second option is to void the direct deposit. Then, recreate it as a check and make it billable to customers or jobs.

 

Before voiding the payments, there are several things that may happen. I've listed them below:

 

  • Voiding a check changes your paycheck records and updates the paycheck dollar amount to zero. You'll still need to make adjustments to balance your books.  
  • If the deadline to cancel the payments passed, your workers will receive the money in their bank accounts on the pay date. You can void the payments and collect the money back from your contractor directly on future checks. 

 

Here's how to void the payment:

 

  1. Go to the Expenses tab and then select Expenses.
  2. Select the direct deposit transaction to void.
  3. From the Action, clickthe View/Edit drop-down list.
  4. Select Void
  5. Select Yes to confirm.  The expense will show Voided and $0.00.

 

Aside from that, I'd recommend consulting your accountant for other options or when creating journal entries. 

 

Please don't hesitate to tag my name in the comment section below if you need anything else about creating a journal entry. I'll be around to help you more. Have a great day ahead.

lindab2810
Level 3

I need to allocate expenses to multiple customer jobs on a payment that was made by direct deposit to a contractor. How can I do that?

Thank you.  As I suspected, Journal Entry is the best way to go.

 

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