In 2023 an employee was assigned to the IL office instead of FL. It was corrected but not until wages were paid and his W2 reports this. How do I correct this?

I'm here to help you correct any errors on your employee's W2 and ensure that everything is filed correctly, Nagloc.

Since the employee's setup was correct. You need to update and file a corrected W2. 

 In QuickBooks Online (QBO), if your automated taxes and forms feature is turned on and you need to make a correction, you'll need to get in touch with our payroll support team. They'll handle any corrections and file a W-2C with the Social Security Administration on your behalf. You'll also receive a copy of the W-2C to provide to your employee, as well as an updated W-3C copy to print for your records.

On the other hand, if you have disabled the automated taxes and forms, you'll need to manually create and file a W-2c and W-3 form with the Social Security Administration. To do this, refer to the General Instructions for Forms W-2c and W-3c section in the General Instructions for Forms W-2 and W-3.

In case you need help with your W-2 forms, please visit this link: File your W-2 forms.

Additionally, I'm sharing these articles that'll help you learn more about amending W-2 forms in QuickBooks Online:

• Fix an incorrect W-2 and W-3
• Understand why the Wage Amounts are Different on your Employee's W-2

If you have any questions or concerns about correcting the forms, feel free to hit the reply button below. I'm always here to help you out. Have an awesome day!

Thanks for response.  How do I know if I have automated taxes and forms turned on?   Where do I find this setting.  

We appreciate you getting back in this thread, nagloc.

I have the steps you need to review automated taxes and forms.

In QuickBooks Online, you can check if you've enabled automated taxes and forms to identify if you need to file and make corrections manually or let QuickBooks perform these tasks. Let me guide you on how.

1. Click on the Gear icon, then Payroll Settings.
2. Head to the Taxes and forms section and select the Pencil icon.
3. From there, verify if you've turned on Automate taxes and forms.

Moreover, you might want to scan this material to view payroll tax payments and forms: View your previously filed tax forms and payments.

Kindly inform us immediately if you have additional questions navigating through your payroll settings or other related concerns in QuickBooks Online. We're always around to offer further assistance.