In quickbooks online, how can I change the bank account used for a paycheck that has already been made? When opening the paycheck and selecting edit, I can't change bank.

quicksetinc · ‎April 12, 2024

We recently switched bank accounts but the old account auto fills for every transaction still until we can disable it and I forgot to change the account when making checks. The paychecks are printed checks, no direct deposit involved.
If I can't edit the checks, do I have to delete the checks and run payroll again? If so, how do I do this while ensuring payroll taxes aren't paid twice? Will deleting a check remove all associated liability payments? I have disabled automated taxes and forms so I haven't submitted payment for these checks yet.

ShangY · ‎April 12, 2024

I'm here to help you, @quicksetinc.

Yes, you can delete a paycheck and recreate it. This will remove the paycheck from the record and QuickBooks will adjust your employer and employee taxes. However, it won't remove all associated liability payments.

To avoid future errors, you can set the updated account as a default so that your next payroll run will be posted to the right account. Let me show you how:

Go to Settings and select Payroll settings.
Look for Accounting and click the pencil icon.
Under Paycheck and payroll tax payments, click the pencil icon.
Select the correct account under the Bank Account drop-down.
Click Save and Done.

If you want to learn more about how to manage payroll reports in QuickBooks Online, you can check this article: Run payroll reports.

We're always available to help if you have additional questions about editing paychecks or any other payroll concerns. Have a good one.

View solution in original post

ShangY · ‎April 12, 2024

I'm here to help you, @quicksetinc.

Yes, you can delete a paycheck and recreate it. This will remove the paycheck from the record and QuickBooks will adjust your employer and employee taxes. However, it won't remove all associated liability payments.

To avoid future errors, you can set the updated account as a default so that your next payroll run will be posted to the right account. Let me show you how:

Go to Settings and select Payroll settings.
Look for Accounting and click the pencil icon.
Under Paycheck and payroll tax payments, click the pencil icon.
Select the correct account under the Bank Account drop-down.
Click Save and Done.

If you want to learn more about how to manage payroll reports in QuickBooks Online, you can check this article: Run payroll reports.

We're always available to help if you have additional questions about editing paychecks or any other payroll concerns. Have a good one.

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In quickbooks online, how can I change the bank account used for a paycheck that has already been made? When opening the paycheck and selecting edit, I can't change bank.

In quickbooks online, how can I change the bank account used for a paycheck that has already been made? When opening the paycheck and selecting edit, I can't change bank.

In quickbooks online, how can I change the bank account used for a paycheck that has already been made? When opening the paycheck and selecting edit, I can't change bank.

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