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jjstephens
Level 1

Mileage reimbursement in QBO payroll

Is there a way to set up mileage (or other types of) reimbursement in QBO payroll?

Solved
Best answer April 03, 2018

Best Answers
MorganB
Content Leader

Mileage reimbursement in QBO payroll

Hi jjstephens,

 

I appreciate you reaching out to us here in the Community. I'm glad to help you set up a reimbursement in QuickBooks Online Payroll.

 

I've got an article that walks you through the steps to add a reimbursement pay type. You can take a look at it here: https://community.intuit.com/articles/1436628-create-a-reimbursement-pay-type. There are options to set up either a single reimbursement or multiple. Sections specifically for QBO Payroll are also listed.

 

This will get you up and running. Please feel free to reach out to me if you have any other questions.

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5 Comments
MorganB
Content Leader

Mileage reimbursement in QBO payroll

Hi jjstephens,

 

I appreciate you reaching out to us here in the Community. I'm glad to help you set up a reimbursement in QuickBooks Online Payroll.

 

I've got an article that walks you through the steps to add a reimbursement pay type. You can take a look at it here: https://community.intuit.com/articles/1436628-create-a-reimbursement-pay-type. There are options to set up either a single reimbursement or multiple. Sections specifically for QBO Payroll are also listed.

 

This will get you up and running. Please feel free to reach out to me if you have any other questions.

View solution in original post

marcimiller
Level 1

Mileage reimbursement in QBO payroll

Is there a way to make the mileage non-taxable?

KhimG
QuickBooks Team

Mileage reimbursement in QBO payroll

Hi there, marcimiller.

 

Glad to see you here in the QuickBooks Community. Let me share a few things about mileage.

 

Mileage is something that needs to be reimbursed. Reimbursements are nontaxable payments to an employee as a repayment for business-related expenses.

 

Here's how to set up a reimbursement pay type for an employee:

1. Click the Workers tab from the left pane and select Employees.

2. Choose an employee name.

3. Under How much do you pay, click the pencil icon next to Add additional pay types.

4. Click Even more ways to pay drop-down and place a check mark next to Reimbursement. You may enter a recurring amount in the box, or add it when you run payroll.

5. Select Done.

 

You may refer to this link for additional information: https://community.intuit.com/articles/1436628.

 

Please let me know if you need anything else. I'll be right here in the Community to help. Wishing you the best!

Ceilidh
Level 1

Mileage reimbursement in QBO payroll

When you do this reimbursement for mileage in payroll, it gets added to salary on the T4 slips for income tax which is not right.  How can you stop this from happening.

MarsStephanieL
QuickBooks Team

Mileage reimbursement in QBO payroll

Hello there, @Ceilidh.

 

You can check the accounting preference to ensure it is posted in the correct accounts for exporting purposes. I'd be happy to show you way on how to check the account for the reimbursements:

 

  1. Go to the Settings or Gear icon and select Payroll Settings.
  2. Navigate to the Accounting section and click the Edit or Pencil icon beside it.
  3. Locate the payroll item for the mileage reimbursement and click the Pencil icon in that section.
  4. Check if the payroll type is assigned to the correct account. Make changes if it's not correct.
  5. Select Continue and Done. I've added some screenshots for your additional reference:

 

To know more about the reimbursement pay type, you can check out this article: Create a reimbursement pay type in Online Payroll.

 

You may consider checking this reference page about tracking your payroll transactions in QuickBooks: Run payroll reports. This contains more payroll reports and its description.

 

You're always welcome to tag my name in the comment section if you have other questions or concerns. Take care!

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