NonCash Entry on W2 for SCorp Health Insurance

Hi there, @Jmehrl.

Let me share some information about S-Corp Owners Health Insurance in QuickBooks Online.

Presently, QuickBooks enables you to set up and record S-Corp health insurance in your online payroll account. However, there isn't any automation for our system to allow S-Corp to pay your health insurance provider.

Your S-Corp Owners Health Insurance is reported in Box 1 and the $ amount in box 14 with "S CORP OWNER". You just need to make sure you add the item to the employee. Here's how:

1. Click Workers from the left navigation panel.
2. Go to the Employees tab.
3. Select the name of the employee you want to pay S-corp owners health insurance amount.
4. Click Edit employee.
5. Below How much do you pay this employee, click Even more ways to pay [Employee Name].
6. Select the S-Corp Owners Health Insurance checkbox.
7. Add the rate in the Recurring amount field.
8. Click Done.

I also recommend speaking with your accountant to verify that you are on the right track. If you don't have an accountant, no worries. QuickBooks offers a ProAdvisor service, where you can enter your zip code and connect with experts around your area. Many offer free consultation as well. Here's how to use it:

1.  Select this link and in the Find an expert in section, choose what you're looking for.
2.  Use your search field to enter a City or zip code.

You can check out this article to know more about setting up S-corp: S-Corp health insurance
 

Please tag me in a comment if you have any additional payroll concerns. I'll be right here to help.

I am looking to make one year end non cash entry as the health insurance premiums have been paid from another expense account throughout the year. Possible to do this?

Thanks for getting back to us, @Jmehrl.

You may enter a journal entry to record the paid premiums to your S Corp. If you aren't sure which accounts to use and which ones should be credited/debited, I'd recommend working with an accounting professional. If you need one, you can visit our ProAdvisor website. All accountants listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.

1. Click on the +New button and then Journal entry.
2. Fill in the date and journal number.
3. Enter the correct accounts in the Category column.
4. Enter the debit and credit amounts.
5. Add a description and hit Save and close.

I've also included a detailed resource about working with journal entries which may come in handy moving forward: Create a journal entry.

You're always welcome to post here anytime you have other concerns. Our door is always open to help you. Have a lovely day!

I have tried to post journal entries, moving the total dollars from the health insurance expense account to the payroll clearing for S Corp Health Insurance premiums, but this still will not result in the entry in Box 14 on W-2. Other ideas?

Hello there, @Jmehrl. Let me get the help you need in posting the correct amount in W2.

The tax tracking type determines how the payroll item appears on tax forms. And if that insurance is a pre-tax insurance plan, it doesn't report in Boxes 12 or 14 on the W-2. For more details on how QuickBooks populates the boxes on the W2 Form, I suggest checking this article: Understand why the wage amounts are different on your employee's W-2.

I've also added this article that you can check on how to E-File Federal W-2 forms: File your W-2 forms.

For future reference, you may want to check this resource to learn more about printing your W-2s in QuickBooks: Print W-2 and W-3 forms. You can also generate a payroll summary report by an employee to see what you've paid out in your QuickBooks payroll.

Keep in touch if you have more payroll questions. We're here to fill you in.