Pay periods and how to disable them

mwolf222 · ‎December 05, 2023

New to QB here, and still struggling with setup.

I am a sole proprietorship LLC consultant. The only person who works here is myself. I have not yet had to hire anybody else, or even use a contractor.

Because of my QB package, I believe, (includes payroll, QB accountant), I am forced into setting myself up as an employee, and have to follow stringent rules as to dates and time I can bill my clients. It is oppressive.

What I want to do:

Utilize time tracking, as I bill by the date and the hour. This creates a great report to send to my customers, and easily converts to a detailed invoice. That part is great. However, as I am setting up in QB from Excel billing reports, when I try to enter times in the past, QB does not allow me to enter during past "payroll" periods. I do not recall setting up "pay periods", nor do I need them. I am billing and entering time using projects, and I pay myself through a G/L entry, not through payroll.

Question: Can I turn-off or delete "Payroll Periods", and without losing my billing already entered/invoiced. In other words, so I can enter dates and times unobstructed. Thanks much, everyone!

Rea_M · ‎December 05, 2023

You can't directly delete a pay period in QuickBooks Online (QBO), mwolf222. However, we can help you enter your previous times and dates to finish setting up your company.

Since QuickBooks isn't allowing you to add times that are past your pay periods, I'd recommend editing your payroll schedules to future ones. To do this, here's how:

Go to Payroll, then Employees.
Select your employee.
From Employment details, select Start or Edit.
From the Pay schedule dropdown, select the pay schedule for the employee moving forward. Or, to create a new pay schedule, select + Add pay schedule.
Fill out the appropriate fields. Then select Save.
When you're done, select Save.

In case you want to completely delete or change a pay schedule, you can contact our Payroll Care team to complete the process.

Additionally, I've included this article to further guide you in using projects to track your profitability in QBO: Create and manage projects in QuickBooks Online.

Please know that we're always ready here in the Community to back you up if you need more help with your company setup and entering time using projects in QBO. I'll keep the thread open so you can comment back.

View solution in original post

Rea_M · ‎December 05, 2023

You can't directly delete a pay period in QuickBooks Online (QBO), mwolf222. However, we can help you enter your previous times and dates to finish setting up your company.

Since QuickBooks isn't allowing you to add times that are past your pay periods, I'd recommend editing your payroll schedules to future ones. To do this, here's how:

Go to Payroll, then Employees.
Select your employee.
From Employment details, select Start or Edit.
From the Pay schedule dropdown, select the pay schedule for the employee moving forward. Or, to create a new pay schedule, select + Add pay schedule.
Fill out the appropriate fields. Then select Save.
When you're done, select Save.

In case you want to completely delete or change a pay schedule, you can contact our Payroll Care team to complete the process.

Additionally, I've included this article to further guide you in using projects to track your profitability in QBO: Create and manage projects in QuickBooks Online.

Please know that we're always ready here in the Community to back you up if you need more help with your company setup and entering time using projects in QBO. I'll keep the thread open so you can comment back.

mwolf222 · ‎December 07, 2023

OK, thanks so much for the help! I managed to get all of my back time billed, by changing entry dates. So, I should be OK going forward.

GenmarieM · ‎December 07, 2023

You're most welcome @mwolf222.

I'm happy that my colleague was able to assist you with your company setup.

Rest assured that we will continue to give the best customer service you ever experienced.

Let us know if you have other concerns in the comments below. We're always here to assist.

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Pay periods and how to disable them