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Brenda25
Level 1

Paycheck and State Withholding

Final Paycheck was issued to employee only to discover the state filing status was never filled in during the payroll set up.  How do we correct for tax purposes? Thank you

Solved
Best answer September 22, 2020

Best Answers
GraceC
QuickBooks Team

Paycheck and State Withholding

 

Hello there, @Brenda25.

 

There are a few steps we need to do to fix your employee's state taxes. To get started, let's set up the employee's profile has the correct state information. Let me guide you through the steps:

  1. Go to the Employees tab then select the Employee Center.
  2. From there, double-click the employee's name.
  3. Select Payroll Info.
  4. Click the Taxes button the go to the State tab.
  5. Make sure the following items are correct: State Worked / State Subject to WithholdingSUI is marked, Extra WithholdingFiling Status, and Number of allowances
  6. Go to the Other tab.
  7. Delete the Colorado taxes or surcharges on that field then click Yes on the warning.
  8. Hit OK.

You can check out this article to know more about changing the SUI rate in QuickBooks Desktop: Change the SUI rate for Quickbooks Payroll Basic, Standard and Enhanced

 

Once done, you can now fix your employee's paycheck. If the paycheck is not yet issued to your employees, you can delete and recreate the check. Here's how:

  1. Go to Employees, then click Employee Center.
  2. Click the employee name, then look for the Transactions tab below the Employee Information.
  3. Double-click the paycheck you want to delete.
  4. On the top toolbar, click Edit.
  5. Choose Delete Paycheck.
  6. Hit OK.

After deleting the paycheck, create a new paycheck.

 

If you already issued the paycheck to your employees, just create manual adjustments to correct their state taxes. The easiest way to find the discrepancy is to run a Payroll Checkup,. Let's make sure to create a backup copy of your company file to avoid any accidental data loss.

 

In case you're using QuickBooks Desktop, here's a guide on how to fix incorrect state unemployment (SUI) or withholding (SIT).

 

Please let me know if you have any other issues or concerns. I want to make sure everything is taken care of for you. Have a great day!

View solution in original post

1 Comment
GraceC
QuickBooks Team

Paycheck and State Withholding

 

Hello there, @Brenda25.

 

There are a few steps we need to do to fix your employee's state taxes. To get started, let's set up the employee's profile has the correct state information. Let me guide you through the steps:

  1. Go to the Employees tab then select the Employee Center.
  2. From there, double-click the employee's name.
  3. Select Payroll Info.
  4. Click the Taxes button the go to the State tab.
  5. Make sure the following items are correct: State Worked / State Subject to WithholdingSUI is marked, Extra WithholdingFiling Status, and Number of allowances
  6. Go to the Other tab.
  7. Delete the Colorado taxes or surcharges on that field then click Yes on the warning.
  8. Hit OK.

You can check out this article to know more about changing the SUI rate in QuickBooks Desktop: Change the SUI rate for Quickbooks Payroll Basic, Standard and Enhanced

 

Once done, you can now fix your employee's paycheck. If the paycheck is not yet issued to your employees, you can delete and recreate the check. Here's how:

  1. Go to Employees, then click Employee Center.
  2. Click the employee name, then look for the Transactions tab below the Employee Information.
  3. Double-click the paycheck you want to delete.
  4. On the top toolbar, click Edit.
  5. Choose Delete Paycheck.
  6. Hit OK.

After deleting the paycheck, create a new paycheck.

 

If you already issued the paycheck to your employees, just create manual adjustments to correct their state taxes. The easiest way to find the discrepancy is to run a Payroll Checkup,. Let's make sure to create a backup copy of your company file to avoid any accidental data loss.

 

In case you're using QuickBooks Desktop, here's a guide on how to fix incorrect state unemployment (SUI) or withholding (SIT).

 

Please let me know if you have any other issues or concerns. I want to make sure everything is taken care of for you. Have a great day!

View solution in original post

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