Payroll Liabilities - Same Vendor - Not combining

Let me elaborate on why this is happening and help you get this done, Brandijo.

In the Pay Taxes & Other Liabilities window, you'll see different liabilities per item. That is the reason why it will also show in different liability or separate entries even if you have the same vendor. You can create a custom payment or pay an unscheduled liability to consolidate the items. To do so, follow the steps outlined below:

1. Go to Employees, select Payroll Center, then Pay Liabilities.
2. Under Other Activities, select Create Custom Payments.
3. In the Select Date Range for Liabilities window, select a date range, then OK.
   
4. Choose To be printed if you want to print the liability check. Leave this clear if you issued a handwritten check.
   
5. Select the bank account and the date you want to appear on the liability check.
6. Choose either Review your liability check to enter expenses/penalties or Create a liability check without reviewing.
7. Select the payroll item you want to pay, then select Create. 
   Note: For multiple payroll items, if the items are paid into one agency they are combined into one liability check. Different agencies will produce multiple liability checks. Make sure the check amount and item list under Payroll Liabilities are accurate.
8. If you select Review your liability check to enter expenses/penalties, a liability check appears. If you didn’t, you can view the liability check in the check register.
9. Make sure the date and amounts are correct. Click Print to print the check.
10. For a handwritten check, clear the Print Later checkbox. Then enter the check number or other reference in the NO. field.
11. For liabilities paid by Electronic Funds Transfer (EFT), clear the Print Later checkbox and type EFT in the NO. field of the liability check.
12. Go to the Expenses tab if you want to enter expenses/penalties on the liability check.
13. From the Account field drop-down, select the expense account you use to track payroll expenses and penalties, then enter the amount in the Amount column.
14. Tick Recalculate.

Furthermore, QuickBooks offers various payroll and employee reports that can help you manage payroll and keep track of employee expenses. Learn how to customize them to ensure you get the right data. For more information, read this article: Customize Payroll And Employee Reports. 

You can always let me know if you have any other concerns when paying payroll liabilities. I'll be one post away if you need further assistance.

I'm not sure why I need to take all those steps when it was an automatic feature in all the years prior.  When in past years, when a liability shared a vendor and if you checked off all the boxes to pay those liabilities, it would combine them into one payment, regardless of the expense account you had them allocated to. 

Was there something that QuickBooks changed in a recent update? 

I understand that the feature you used to rely on is not working as expected, @brandijo75. Let me share some insights about how QuickBooks products change.

In QuickBooks Desktop, product changes are primarily aimed at enhancing functionality, responding to user feedback, and staying aligned with the changing landscape of business needs and technology. However, it also acknowledges that not every change is made with these specific goals, implying that some changes may occur for other reasons. This could include updates for compliance, security, or other technical requirements that may not directly relate to user feedback or functional improvements.
 

I understand how having the ability to combine payroll liabilities into one check with the same vendor helps you in your business as it reduces the number of transactions and simplifies record-keeping. For now, I suggest sending feedback directly to our product development team. They may consider adding this to future updates to improve your user experience. 

Here's how:
 

1. Go to the Help menu.
2. Select Send Feedback Online then choose Product Suggestion.
3. Enter your suggestion.
4. Click Send Feedback.

Furthermore, QuickBooks offers payroll reporting capabilities, allowing you to effectively handle payroll taxes and easily track employee expenses.

Let me know in the comments below if you have follow-up questions about paying payroll liabilities. I'll be around to provide the necessary help.