payroll liabilities

DebMT1 · ‎April 08, 2021

I have 3 liabilities that show as overdue but I payed them by check last year. How do I associate the checks I paid with the overdue liabilities?

Rubielyn_J · ‎April 08, 2021

I've got your back, @DebMT1. I'm here to help you fix payroll liabilities in QuickBooks.

The payroll liabilities may be showing overdue because you paid it through the Write Checks or Bill Payment screen.

To fix this, simply follow the steps below:

Back up your company file.
Go to Write Checks and use the Previous and Next keys to locate the payment. Note the amount paid and the expense account used.
In the Payroll Center, select the Pay Liabilities tab. After, choose the overdue liability that was paid through Write Checks.
Click the View/Pay button and choose the Expense tab.
In the Account column, click the drop-down ▼ arrow and pick the account used. In the Amount field, insert a negative amount equal to the amount of the liability check.
Choose the Recalculate button to zero the check amount.
Uncheck the To be printed box.
If the check number field populates, remove the check number.
Date the transaction to be the same date as the payment that was already entered into the QuickBooks Desktop bank register.
Lastly, click Save and then Close.

For more insights about the process, you may also check this article: Scheduled liabilities payroll show as overdue or in red.

Additionally, here are some articles you can read to guide you in managing payroll responsibilities in QuickBooks:

That should do it! Keep in touch if you have other payroll concerns with QuickBooks. I'll be more than happy to lend a helping hand. Have a wonderful day.

View solution in original post

Rubielyn_J · ‎April 08, 2021

I've got your back, @DebMT1. I'm here to help you fix payroll liabilities in QuickBooks.

The payroll liabilities may be showing overdue because you paid it through the Write Checks or Bill Payment screen.

To fix this, simply follow the steps below:

Back up your company file.
Go to Write Checks and use the Previous and Next keys to locate the payment. Note the amount paid and the expense account used.
In the Payroll Center, select the Pay Liabilities tab. After, choose the overdue liability that was paid through Write Checks.
Click the View/Pay button and choose the Expense tab.
In the Account column, click the drop-down ▼ arrow and pick the account used. In the Amount field, insert a negative amount equal to the amount of the liability check.
Choose the Recalculate button to zero the check amount.
Uncheck the To be printed box.
If the check number field populates, remove the check number.
Date the transaction to be the same date as the payment that was already entered into the QuickBooks Desktop bank register.
Lastly, click Save and then Close.

For more insights about the process, you may also check this article: Scheduled liabilities payroll show as overdue or in red.

Additionally, here are some articles you can read to guide you in managing payroll responsibilities in QuickBooks:

That should do it! Keep in touch if you have other payroll concerns with QuickBooks. I'll be more than happy to lend a helping hand. Have a wonderful day.

DebMT1 · ‎April 08, 2021

Hi Rubielyn,

It all worked thanks very much. There is one issue though. On one of the liabilities I paid by check the amount of $143.93 and the liability showed $143.94 so now it shows $0.01 overdue yet. How can I adjust for that penny difference?

Debbie

katherinejoyceO · ‎April 08, 2021

Glad to know that the steps shared by my colleague Rubielyn_J work @DebMT1.

As an insight, a penny difference is nothing to worry about when writing a check for tax payment. The government understands rounding discrepancies and ignores penny differences.

You can check out this article for more insights: Why do I occasionally notice penny rounding differences?

For future reference, check out our Help articles for QuickBooks Desktop Payroll should you need additional reference about payroll in the future.

I'd be happy to answer you again on your next posts. Feel free to asks us more in the Community.

DebMT1 · ‎April 08, 2021

Katherine,

So what's the best way to make that penny difference disappear in the overdue liability?

JasroV · ‎April 08, 2021

Thanks for getting back to us, Debbie.

You’ll want to make sure to enter the exact amount when paying your liabilities to ensure there is no penny difference.

Moreover, you can also seek assistance from your accountant to ensure everything is well accounted for. If you’re not affiliated with one, you can visit our ProAdvisor page and look for one from there.

You can also refer to the link shared by my colleague katherinejoyceO above for reference about managing penny difference.

Furthermore, I’m adding this article that you use for guidance in filing your payroll taxes: Pay and file your payroll taxes online.

You can always tag me in your reply if you have other concerns about your payroll liabilities and taxes. I’ll be around ready to back you up!

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