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I just completed my quarterly payroll tax filing, Oregon form OQ, and had a balance due. I paid that via the state website and recorded it in QB as a custom payment. Now, my liabilities report shows that payment as a credit which will mess up the new quarter. How should I have recorded this? I'm using Quickbooks Desktop Pro Plus 2024 with Enhanced Payroll.
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We appreciate your prompt response and the additional information you've provided regarding your concern about payroll liability, LizB. From your description, I can tell you're already on the right track in adjusting your payroll tax data. However, you'll need to ensure you input the correct date, effectivity, affected accounts, and purpose so that QuickBooks can accurately apply your liabilities.
With that, we'll need to edit the adjustment you've made. Here's how:
For the complete guide, please see this article: Adjust payroll liabilities in QuickBooks Desktop.
On the other hand, the negative amount can also be because of a duplicate payment. You can pull up the Liability Balances report and change the date to This calendar year. Once found, delete it.
Also, you may want to create a payroll summary report to have a quick view of your total payroll wages, taxes, deductions, and contributions. For the step-by-step guide on how to do this, you can check out this article: Payroll Summary Report in QuickBooks.
I'll keep an eye on this thread for any additional queries you may have in tracking payroll liabilities in QBDT. Feel free to leave a reply below, and I'll be around to get you covered.
We appreciate that you shared information about your concern today, LizB. No worries. We'll provide a resolution about recording the paid balance due in payroll tax using QuickBooks Desktop (QBDT).
When recording a balance due, you can record the transaction as a historical tax payment. To proceed in recording, you can delete the recorded custom payment so it won't affect your liability report. Once deleted, follow the steps below on how to record a historical tax payment:
Moreover, you can adjust payroll liabilities by correcting employees' year-to-date and quarter-to-date info in QBDT.
We'll be happy to see you here again in the Community space. Feel free to post here again if you have any additional questions about the paid balance due in payroll tax using QBDT. We've got you covered, and we'll get back to you. Take care.
I must be missing something as I tried both of those methods and they both messed up my liability balances. Let me give you the whole history. I ran the Oregon OQ form in Quickbooks and then entered the info from the OQ form on the state website. The state said I owed $48 on one state tax so I paid it on the website. Then I entered a custom payment in Quickbooks to record that payment which led me to the liability balance problem. So, per your instructions, I went into the historic payments and added a payment for that $48 on that specific tax for Q1 2024. This changed the balance remaining column to -$48 which in turn, changed the liability balance to -$48. I got the same result with a liability adjustment. How can I adjust what Quickbooks calculated to match what the state calculated and log that payment?
We appreciate your prompt response and the additional information you've provided regarding your concern about payroll liability, LizB. From your description, I can tell you're already on the right track in adjusting your payroll tax data. However, you'll need to ensure you input the correct date, effectivity, affected accounts, and purpose so that QuickBooks can accurately apply your liabilities.
With that, we'll need to edit the adjustment you've made. Here's how:
For the complete guide, please see this article: Adjust payroll liabilities in QuickBooks Desktop.
On the other hand, the negative amount can also be because of a duplicate payment. You can pull up the Liability Balances report and change the date to This calendar year. Once found, delete it.
Also, you may want to create a payroll summary report to have a quick view of your total payroll wages, taxes, deductions, and contributions. For the step-by-step guide on how to do this, you can check out this article: Payroll Summary Report in QuickBooks.
I'll keep an eye on this thread for any additional queries you may have in tracking payroll liabilities in QBDT. Feel free to leave a reply below, and I'll be around to get you covered.
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