Q2 Payroll liability to IRS was lost; need to reprint check

ksevert · ‎January 12, 2021

Our Q2 Form 941 and payment to the IRS (at the end of July) was never received by them, presumably lost in the mail, and I need to print and submit a new check. What is the best way to do this without messing up the liabilities, etc., that are already entered in Quickbooks?

BettyJaneB · ‎January 12, 2021

Thanks for clarifying that out, @ksevert.

I'll get you pointed on the right track on how to reprint a liability check in QuickBooks Desktop.

You can look for the liability check from the Payroll Center to see if it's still there. This way, you can open the check and print it afterward.

Here's how to locate the check:

Go to the Employee Center.
Select the Transactions tab to go to the Transaction Center.
Select Liability Checks.
In the Date field, select the year or quarter that the liability check is in.
Look for the check and open it.
Click the Print button at the top to print it.

If the check is not in the said page, you can create a new one by following these steps:

Go to the Employees menu, then select Payroll Center.
Select the Pay Liabilities tab.
Under Other Activities, select Create Custom Payments.
In the Select Date Range for Liabilities window, select a date range, then OK.
Select To be printed if you want to print the liability check. If you paid using a handwritten check, leave this clear.

For complete details about creating and printing a custom liability check in the system, please refer to the Create an unscheduled or custom liability check section in this link: Set up and pay scheduled or custom (unscheduled) liabilities.

Lastly, I'd like to share this article, which talks about recreating missing payroll liability check in QBDT in case you need it in the future: Learn how to recreate a deleted direct deposit payroll liability check in QuickBooks Desktop Payroll...

Please get back to me if you have further questions about this. I'll make sure you're all set. Have a lovely day!

View solution in original post

Maybelle_S · ‎January 12, 2021

Glad to have you here in the Community, @ksevert.

I can help you reprinting the check in QuickBooks Desktop (QBDT). We can do it by going to the liability check from the Payroll Center.

Here's how:

Go to the Employees menu, and then choose the Payroll Center.
Click the Transactions tab.
Select Liability Checks.
From the Date drop-down arrow, select the year or quarter that the liability checks are in.
Choose the check that you want to reprint.
Click Print at the top.

Please check this article to see steps on how to print and save a copy of different tax forms: Process, print, and save QuickBooks Desktop Payroll tax forms. This also provides various related articles about the different forms in QuickBooks Desktop.

Don't hold your back to drop a comment below if you have other questions. I'm more than happy to help. Take care!

ksevert · ‎January 12, 2021

Hi Maybelle_S,

My question was actually about an IRS payment for Q2 withholdings rather than an employee's paycheck. Would the steps be similar for this? I can see the second part the steps would be different, for sure.

Kirk

ksevert · ‎January 12, 2021