QBO E-File Status for W-3 says Available

Good to see you here in the Community, peg1229.

When you successfully submit your W-3 payroll forms in QuickBooks Online, the program will display the status Filed. The only time the status will change is if the forms are received and accepted by the State agency.

Here's an article to help us understand what other statuses mean: Check e-file or e-pay status. In the same link, we can find the steps on how to check e-payment status as well.

I've included the following articles to help us understand what forms we file for you and how to access and pay for them:

Access payroll tax forms and tax payments.

Taxes and forms we file for you.

Please know that I'm just a post away if you have any other questions about W-3s or other payroll form-related concerns in QuickBooks. I'll be delighted to be your guide once more. Have a great day ahead.

Thank you for your previous reply.

Now the W-3 does not show at all in the filing history. However, the W-2s showed as filed. How can I get confirmation it was filed or is there a problem?

I appreciate you for getting back to us, @peg1229. Let me shed some light on e-filing your W-3 forms in QuickBooks Online (QBO).

If you send your W-2s electronically, we don't need to file a W-3 with the Social Security Administration (SSA) because it files along with the W-2 forms. These forms will be available for viewing approximately 35 days after the end of the quarter. This way, we can determine when a payroll form is filed or not.

To do that:

1. Go to Taxes and select Payroll Tax.
2. Select the Filings tab.
3. Click Resources and select Archived forms and filings to view past forms.
4. If available, click Preview to view forms not yet filed.

Furthermore, making copies of W-2s for yourself and your employees is essential for your year-end tasks. If we file manually with the IRS/SSA or send paper copies to your employees, we may need to print W-2s and a W-3.

If you have additional questions about W-3s, please don't hesitate to visit us again here in the Community. We're always available to assist with your concerns. Have a great day ahead!