Quickbooks Online Payroll Access

Thank you for posting here in the Community, dmiller4. 

I'm here to share information on how you can provide access to your authorized to manage your payroll in QuickBooks Online.

QuickBooks user roles are customizable permissions you can give your team. You can manage their roles and limit their access to specific tasks. You can also choose what users can see and do within different areas of QuickBooks. 

However, assigning a user to do payroll only isn't available in QuickBooks Online.

In the meantime, feel free to visit these articles for additional details and references when managing user access in QBO:

• User Roles And Access Rights in QuickBooks Online
• Change the Primary Admin User in QuickBooks Online

Drop me a comment below if you have any other questions about the user permissions. I'll be happy to help you some more.

This didn't answer the question.

The question was if someone can be given access to enter hours without seeing how much people make.

I would like to know that also.

Hey @Inquizitive6, how's it going?

Ideally, it is possible to grant access to enter hours in QuickBooks Online. However, assigning a user role to access entering hours or even running payroll without seeing how much people make isn't available. 

Furthermore, users can be set up as standard users with limited access to specific tasks like entering hours without being able to view sensitive information such as pay details. This access control feature allows for task-specific permissions, ensuring that users can perform their designated tasks without accessing confidential information.

If you want to set up user-type access, follow the steps below:

1. Select Settings ⚙, then select Manage users.
2. Find the user you want to edit, then select Edit in the Action column.
   • You can change the user role from the Roles ▼ dropdown.
   • You can't edit the Time tracking only roles. Instead, delete them, then add them again with the correct role.
3. Select the account management settings you want to manage.
4. Select Save.

It's important to note that only users with the right permissions can manage user profiles in QuickBooks Online. Here's the complete information on how to add and manage users in QuickBooks Online for your company.

Additionally, you can view these articles to get more insights and information about managing account-related concerns:

• Get started and adjust settings after you sign up for QuickBooks Online
• Manage billing, payment, and subscription info in QuickBooks Online

Just leave a comment below if you have any additional questions about payroll-related topics in QuickBooks Online. I'm always here to help. Have a great day!

Has this changed yet? Can we assign someone to payroll without seeing pay rate? If not in quickbooks online, is it available through quickbooks payroll or another quickbooks service?

Hi there, Aspire19. I recognize the importance of maintaining confidentiality within your business environment. Protecting sensitive employee details like pay rates is crucial for fostering trust and ethical business practices.

While you can assign specific roles to users, the specific option to set users' permission to hide pay rate info is still unavailable in QuickBooks Online. However, if this feature is essential to your company's payroll management process, I'd recommend submitting feedback directly inside QuickBooks. Here's how:

1. Click on the Gear icon, then select Feedback.
2. Enter your product suggestions. 
3. Then click on Next to submit feedback.

Once done, our engineers will receive and review your suggestions along with other user requests.

I'm adding this link as your reference to learn more about the different access details for each available user in QuickBooks Online: User roles and access rights in QuickBooks Online.

Let me know if you have other concerns about managing users. I'll be glad to help.

Is there a way to limit an employees ability to submit payroll? 

I want a standard all access user, but without the ability to submit payroll. 

Is this possible? 

Thanks

Limiting your employee's access to manage payroll benefits your business, @Mouse92.

I'll outline some handy details about the standard user roles access in QuickBooks Online (QBO).

This role can manage all payroll tasks. Thus, we can't give the user access without the ability to submit payroll.

You can visit this article to learn more about the different user options for roles and access permissions: User roles and access rights.

For managing users in QBO, I've added this helpful resource to give you more insights: Add and manage users in QuickBooks Online.

Feel free to reply below if you have other concerns about your user roles and access in QBO. I'd be glad to assist you. Take care always.