Ran payroll. Need to add additional hours to correct error

I understand the importance of running the payroll accurately, especially in reporting, annemere7924.

I got you covered in paying the underpayment for your employee in QuickBooks Online.

We can create an additional paycheck for the 13 hours. It can be done by creating an unscheduled payroll.

Beforehand, please know that you can create unscheduled checks for the current pay period back to pay periods dating 6 months ago. You can't create a check with a date in the past. 

Here's how:

1. Go to the Payroll menu, then select Employees.
2. Choose Run payroll.
   
   
3. Find the employee you want to pay.
4. Enter employee compensation, including any salary adjustments, vacation or sick hours, and other pay types.
5. Confirm the pay period and check date, then click Preview Payroll
   
   
6. After that, review the details, then hit Submit payroll.
   

To learn more about creating unscheduled payroll, please see this link: Create Unscheduled Payroll Check.

If you need additional assistance while processing your payroll checks, just leave a comment below. I'll be sure to get back to you.

What if you haven't submitted payroll.  I know you can change the hours but what do you need to do when you are using the time entry system for job costing?  Should you unapprove and then add the additional hours then re-approve the total hours?  Then go back to the created paycheck and add the new additional hours?  Or is there a better way?

Thanks

KT

Thanks for joining the thread, @klantz1. Allow me to share some steps to correct your employee time entries and submit your paycheck.
 

What you've mentioned is correct. If you haven't submitted payroll, you can simply unapproved the time entry and edit it to correct the hours. Let me show you how:

1. Go to the Time menu and select Time entries.
2. Look for the employee time entry, then click Unapprove.
3. Select Unapprove and unlock time.
4. Click the time entry, then select Edit.
5. Make any necessary corrections and click Save.
6. Once done, you'll be back to the Time entries section of the employee. Select the Approve time drop-down list.
7. Choose Approve time and click Approve and lock time.

When you're done, you can create your paychecks and send your payroll in QuickBooks. 

Moreover, you can run various payroll reports in QBO Payroll to view useful info about your business and employees.

If you have any follow-up questions about adding or correcting employees' hours, post them again to the thread. We'll be here to help.

I have already submitted payroll but I can do changes until 5pm on 10/24/24 so when I unlock and change the hours and approve them it doesn't affect the already submitted hours.  Do I just adjust those hours?  Or do I delete that check and redo?

The reason I need to add time in the time entry system is because the time is being allocated to projects.  In desktop you could just go and adjust a already submitted paystubb to different projects but I am afraid if I don't do it properly it will pay this employee for the additional 2 hours on the next paycheck.

Thank you for the quick response!

KT

Clarifying whether to delete or adjust the previously submitted payroll is indeed critical, Klantz1. I can provide information on this matter so you can make the necessary changes as soon as possible. 

Making adjustments on your paychecks will depend on your processing time and the type of payroll service you're using. To determine your processing time and your specific payroll service, you can see the When to send your direct deposit payroll and Find your QuickBooks Payroll service articles. 

If the payroll is not yet sent to QuickBooks, you can still edit the paychecks to correct the hours you've entered. Kindly by follow these steps: 

1. Go to the Payroll menu, then click the Employees tab.
2. Under the Run payroll option, you can click Paycheck List. 
3. Tick the paychecks that needs to be edited. 
4. Click the dropdown beside the Print option.
5. You can now make some changes.
6. Once you're done adjusting the hours and reviewing the data, you can click Save. 

You can also view this article to see a more detailed information on when and how to fix an employee's paycheck: Edit, delete, or void employee paychecks. 

If you happen to have an incorrect employee wages, you can visit this article to fix it: Reduce paycheck wages for an employee who has been overpaid. 

I'll be around to help you regarding fixing your paychecks, klantz1. Please let me know in the comment section.