Adjust a payroll item liability account

Perfect.  Thanks for your input.

Thanks for getting back to us, @phburke.

I'm glad the solution provided by my colleague was able to address and help you with your concern.

Please be sure to let us know if you need anything else. The Community is here to help. Wishing you the best!

@KhimG

@ShiellaGraceA

Please Learn from the input here. You cannot use Adjust, or Prior Payments and Not affect the accounts. Let's review what actually happened:

"The bill (Aflac) was being paid out of a "Insurance Expense" account."

If you also have the Payroll Item as employee Deduction, this was never employer expense.

If you also have the Payroll Item that is Employer only, you just Doubled Expense.

So, Yes, the Accounting is Wrong.

"Now the Payroll Liabilities a bunch of money in it and when the schedule date was set, there are a bunch of items that are past due"

There is a function for Create Custom Liability Checks. You can Replacve your wrong checks with Pay Liabilities checks, or You need to Pay Them Properly, but end with a $0 payment, like this:

Use the Pay Liabilities function or the Create Custom, for each "Period" = the Paycheck date range, such as you might pay Monthly. This is why using the Pay Liabilities, now that you see them Scheduled, works best. It will handle the Period for you.

Select what still shows is owed for this cycle; this should match what you already paid.

Click on the Expenses tab of this Pay Liability check; enter your Wrong insurance Expense account here and the Same amount is here as Negative.

Hit the Recalc Button. This is a $0 Check; this Offsets the Wrong Expense entry for that same date you already made that prior expense entry error. This Clears the Liability by reference to the Payroll Item. And this check ends at $0. You can even make a Bank account and name it Payroll Clearing. All of these correction checks should end at $0.

And for each Error date, in that Insurance Expense Detail report, you should see, for instance:

Wrong Transaction and Date, amount paid Positive

Pay Liability Check, same Date and amount, but amount is Negative here.

Hi SheillaGraceA and phburke:

I have a similar question - I have several liability past due items that have been paid and were paid by clicking the liability and issuing a check - AFLAC.

There are missing liability deductions that were not paid, but do not show to be paid.  In other words, there were deductions made (verified on paycheck) but does not show up on the pay liability screen. ????

Can I correct the accounts as you state ShiellaGraceA by correcting them and recording to the accounts only and not the bank register?  Where are the missing deductions?

Allow me to chime in, @Golfer25. 

You are correct. The accounts can be corrected by using the method @ShiellaGraceA provided above to record the deductions correctly. As for the missing deductions, I suggest checking the Payments History tabs to see if you have already paid them through E-Payment or All Payments. The Payroll Liabilities Balance report may come in handy too. 

Just hit the reply button if you have any other questions or concerns. Take care!