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@JillD-AGTCPAs wrote:CA SPSL used must be listed on all pay stubs and if there has been no usage, it must show a zero amount used. When will Quickbooks be implementing this mandatory reporting?
When you use the built-in sick and vacation tracking, QuickBooks prints this data on pay stubs. It has for 20 years or more:
@JillD-AGTCPAs
You seem rather hostile.
RE: What does that have to do with the new sick leave that must be tracked by usage?
All sick and vacation time is "tracked by usage" as I understand the term: When you use it, that is tracked. And reported on the paycheck.
RE: You can't use the built in Vacation and Sick Leave accrual for a separate leave that must be tracked by usage.
You didn't say it was separate. You wrote "California brought back the mandatory Sick Leave for employers with 26 or more employees." Most companies have one kind of sick leave/pay, and so that was my assumption here.
RE: You answer makes no sense.
It makes perfect sense given your question.
RE: If you read the CA SB114 it states that it must be listed as CA SPSL and it must show a zero if nothing has been used and must show amount used as there is no accrual.
The text of the bill is here: https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202120220SB114
It does not appear to contain the phrase "CA SPSL" or even "SPSL", so not sure where you got that.
I think the part of the regulation you're referring to is:
"(2) For purposes of the enforcement of subdivision (i) of Section 246 as it relates to this section, COVID-19 supplemental paid sick leave shall be set forth separately from paid sick days. The employer shall provide an employee with written notice that sets forth the amount of COVID-19 supplemental paid sick leave that the employee has used through the pay period in which it was due to be paid on either the employee’s itemized wage statement described in Section 226 or in a separate writing provided on the designated pay date with the employee’s payment of wages. The employer shall list zero hours used if a worker has not used any COVID-19 supplemental paid sick leave. This requirement is not enforceable until the next full pay period following the date that this section takes effect."
- So, there is no requirement to include the leave used on the pay stub.
- However, you can create a payroll item and name it "CA SPSL" and then it'll show up on the pay stub in the earnings table.
RE: I am looking for a solution not a comment that is unrelated.
It's related.
In any case, based on the text of the bill, you can do this in QuickBooks easily.
- Create an earnings item. Name it "CA SPSL" if you want to.
- Add it to the employee's paycheck. If you really want it to show up on the pay stub before the employee uses it, then you have to trick QuickBooks into showing it by entering the item twice on the paycheck earnings table, and put 1 hour on the first row and -1 hour on the second row. Then it'll look like this:
Then, on each subsequent paycheck where it is not used, keep doing the same thing and it'll keep printing 0.00 for that pay period, and in this way you may not need to provide the employee a separate document.
When it's used on a paycheck, It'll look like this:
@Susie1 wrote:This is not an acceptable solution, on the subsequent paychecks the YTD CA SPSL used hours will not show per your example it will show YTD CA Covid SPSL gross for the payroll item set up.
That's true. QuickBooks doesn't show the YTD hours for anything on the pay stub.
FYI-We pay about 120 employees weekly are you suggesting QuickBooks's solution is to input a 1 and -1 on the payroll item set up as CA Covid SPSL on every employee paycheck to show a YTD GROSS (which still doesn't show YTD CA SPSL hours available and/or used) and that we need to handwrite the CA COVID SPSL hours used and available separately. WOW.
I never wrote or implied that my suggestion is the "QuickBooks solution". As you have pointed out in the same breath - it seems - there is no QuickBooks solution.
Also, I never wrote that you have to enter a 1 and -1 on every paycheck to show the YTD Gross. This is of course because the YTD amount shows up on every pay-stub for every item used YTD whether or not you use the item on the current paycheck. Also, depending on your preferences, once you enter that detail it'll keep showing up on future checks until you change it.
Instead, I wrote "on each subsequent paycheck where it is not used, keep doing the same thing and it'll keep printing 0.00 for that pay period". I thought this useful as I mis-read the requirement to show the cumulative amount each period - through the period, not for the period. I think it can still be useful for employees who haven't taken any of the special time off, and that's probably most employees.
Way to go QuickBooks. Perhaps it time to refer our clients to use ADP for payroll. ADP already has the new CA law up and running on their system.
Perhaps then you have your solution. Have fun with ADP. I've never met anyone with anything nice to say about ADP.
There is a way to show YTD "hours". I think this complies with what you're asking for in most cases:
