Calculate payroll in Quickbooks desktop, direct deposit elsewhere

RochelleH · ‎September 29, 2022

Hi. Quickbooks has our direct deposit limit real low because we are a new company.
So I am going to be doing direct deposits through our bank. Just wondering how I run payroll in Quickbooks and get their net check amounts without printing checks....and also having the payroll finalized? Thanks!

BigRedConsulting · ‎September 30, 2022

No to what? I don't follow. My first reply indicates one way to do what you say you want to do.

In any case, no you don't need to print paychecks in QB to make it think you did payroll. You only have to create the paychecks. However, do you do have to convey a pay stub to your employees, per your state's rules, for which QuickBooks has printing options (enough to follow every state's rules). Besides printing, another option is to email pay stubs to your employees from within QuickBooks.

View solution in original post

BigRedConsulting · ‎October 03, 2022

It will show like that if you leave the option to print checks selected as you create them:

Since your checks are DD checks, you won't want to assign actual check numbers to them. So, you can enter "DD" or "ACH" or similar. If you add a number to the end like in the image above, like "DD001" then QB will assign sequential numbers to the checks, like this:

And then when you return to create paycheck again, it'll default to the next "number"...

Do deal with the checks you've created, you can open each one and de-select the "Print Later" checkbox at the top of the check.

View solution in original post

BigRedConsulting · ‎September 29, 2022

If your bank accepts NACHA DD files, you can use our BRC Direct Deposit File Creator to create DD orders directly from your paychecks in NACHA files you can submit to your bank each payroll.

RochelleH · ‎September 30, 2022

No, I just want to know how to calculate my employee's check amounts and finalize payroll in quickbooks while doing direct deposit elsewhere. Is that possible? Do I have to print checks on paper to make it think I did payroll?

BigRedConsulting · ‎September 30, 2022

No to what? I don't follow. My first reply indicates one way to do what you say you want to do.

In any case, no you don't need to print paychecks in QB to make it think you did payroll. You only have to create the paychecks. However, do you do have to convey a pay stub to your employees, per your state's rules, for which QuickBooks has printing options (enough to follow every state's rules). Besides printing, another option is to email pay stubs to your employees from within QuickBooks.

RochelleH · ‎September 30, 2022

Sorry, I meant no that's not how my bank does the DD. I was thinking QB has an app the employees can get to see their pay stubs, is that right? Otherwise I'll email them, that sounds easy. Thank you for the information.

BigRedConsulting · ‎September 30, 2022

Yes, I think there is an app. I'd recommend email, though, given the issues I've read about here getting it to work.

RochelleH · ‎September 30, 2022

Good to know! Thank you, I’ll just email them.

RochelleH · ‎October 03, 2022

Hi, one more question. I did payroll and now it just shows under recent payroll with an exclamation point to print. Is that correct? Will it always show like that? Thanks!

BigRedConsulting · ‎October 03, 2022

It will show like that if you leave the option to print checks selected as you create them:

Since your checks are DD checks, you won't want to assign actual check numbers to them. So, you can enter "DD" or "ACH" or similar. If you add a number to the end like in the image above, like "DD001" then QB will assign sequential numbers to the checks, like this:

And then when you return to create paycheck again, it'll default to the next "number"...

Do deal with the checks you've created, you can open each one and de-select the "Print Later" checkbox at the top of the check.

RochelleH · ‎October 03, 2022

That makes sense now! And I unchecked the print later, so it now shows as complete. Thank you so much!

Topics

Training

Community

Resources

Calculate payroll in Quickbooks desktop, direct deposit elsewhere