Email Pay Stub Password No Generating

Hello there, Stacy,

If you email pay stubs via QuickBooks Desktop, they are delivered as password-protected PDF attachments to increase the security of the employee's information. 

The passwords are composed of the following:

• The first 4 characters of the employee's last name.
• The last four digits of the SSN.
• Make sure to remove non-alphabetical character when building the password.

The password is automatically generated and can't be removed. The only way the password can be altered is if the employee's name and social security number changes within QuickBooks Desktop before the check is created for the employee.

For detailed information, check out this article: Email pay stubs from QuickBooks Desktop.

Stay in touch if you need further assistance.

What is there are not 4 letters in the last name?

What if the last name is shorter than 4 letters?

Hi there, @mmontano2. 

QuickBooks requires your employees to enter a password to view their pay stubs when you email them. As mentioned above, QuickBooks generates the passwords automatically. Each passwords consists of the first four letters of the employee's last name followed by the last four digit of their SS number.

If their last name is shorter than four letters, the whole last name will be used but no additional characters are added. 

You can check this article on how to email pay stubs from QuickBooks Desktop for more details. 

As always, please let me know if I can be of additional assistance with any payroll related concerns. I'm always ready to help.

---

@mmontano2 wrote:

What if the last name is shorter than 4 letters?

---

Then the entire last name is used.